Executive Assistant

You know that feeling when everything just clicks — the calendar flows, emails are sorted, tasks are clear, and the day actually runs smoothly? That’s what we’re aiming for — and we need you to make it happen.

We’re looking for an Executive Assistant to support our Director — someone who’s direct, highly visual, and values precision and follow-through. She’s fast-paced, focused on big-picture moves, and needs someone who can keep up while handling the details she shouldn’t be bogged down with.

Why This Role Rocks:

You’ll be the Director’s right hand — trusted, relied on, and valued
You’ll get to create systems that actually work and make life easier
You’ll help a growing business stay fast, focused, and in flow
You’ll have autonomy, impact, and room to grow
You’ll work directly with a sharp, no-BS leader who values excellence and clarity

What You’ll Do:

Take full ownership of the Director’s calendar and inbox
Organize her notes, ideas, and mental offloads into action
Prep for meetings, take minutes, and follow up like a boss
Keep the team accountable and on track
Build killer SOPs that save time and headaches
Help with marketing tasks — catalogues, product photos, etc.

We’ll Measure Success By:

Inbox Zero = ?
Systems built and improved = ?
Director has more time and less stress = ?
Team’s on top of things = ?

You’re Perfect for This If You:

Anticipate needs and take action before being asked
Know how to say “no” — nicely but firmly
Move fast, think clearly, and love ticking boxes
Bring structure to messy situations
Are a strong communicator and confident decision-maker
You’re good with visual thinkers — you know how to organize info visually, keep things aesthetic, and spot tiny details before they’re missed
You can handle clear, direct feedback and turn it into action immediately

Additional Must-Haves:

Strong English — both written and spoken
Time zone fit — available during NZT core hours
Industry awareness — bonus if you’ve worked in construction, trade, or product-based businesses

Salary & Perks:

Php $80K–$100K + performance bonuses
Flexibility, ownership, and a no-micromanagement vibe
Be part of a sharp, supportive team that values clarity and pace

How to Apply:

Send your CV and a quick Loom video introducing yourself (send this in an email, with a photo of New Zealand flag) — and tell us how you’d keep our Director focused and flying. Show us how you’d bring order to the chaos. We’re excited to meet you.