Executive Assistant

Executive Assistant – Remote
Monthly Salary | Long-Term Role | Bonuses

I'm on the hunt for a CREATIVE PROBLEM SOLVER, someone who is SMART, FAST, ACCURATE, and DEEPLY TRUSTWORTHY—an Executive Assistant who thrives on turning chaos into clarity and knows how to get things DONE.

This is a long-term opportunity with room to grow. Think of this as the ultimate support role for a busy founder managing multiple companies, including real estate, short-term rentals, and multilingual services.

I run two growing businesses:
1. A short-term rental operation (think cozy, culture-rich spaces for travelers), and
2. Montana Language Services, a fast-moving language access company supporting legal, medical, and government clients across the U.S. with a team based in Lima, Peru.

I also have a brilliant 13-year-old daughter, and we're relocating to Argentina—so my life is full of moving parts, creative projects, and big goals. What I need is an EXECUTER: someone who can take my ideas, voice notes, and messy inboxes, and turn them into finished projects, streamlined systems, and organized calm.

You’re not just supporting a business—you’re creating more hours in my day.

****YOU ARE:
A STRONG COMMUNICATOR with clear English (written and spoken)
EXPERIENCED IN REAL ESTATE OR SHORT-TERM RENTALS
TECH-SAVVY (WordPress, social media, Hostfully, email systems, etc.)
INCREDIBLY ORGANIZED, with sharp attention to detail
A CREATIVE PROBLEM SOLVER who uses AI tools to move faster and smarter
COMFORTABLE WITH NUMBERS, spreadsheets, and light budgets
TRUSTWORTHY with sensitive data and personal information
FLEXIBLE, RESPONSIVE, and not clock-watching—just results-driven

****YOUR MAIN RESPONSIBILITIES:
MANAGE GUEST COMMUNICATION across multiple platforms via HOSTFULLY
TURN RAW MEDIA CONTENT (photos, voice notes, etc.)
SCHEDULE, POST, AND LIGHTLY MANAGE SOCIAL MEDIA
INBOX WIZARDRY: clean out spam, organize folders, draft replies, add contacts, track priorities
TAKE WHATSAPP VOICE NOTES AND TURN THEM INTO COMPLETED TASKS OR DELEGATED PROJECTS
HANDLE TRAVEL ARRANGEMENTS & IMMIGRATION PAPERWORK as needed
RECRUIT FOR RANDOM LIFE + WORK NEEDS (e.g. “Find a tutor in Buenos Aires”)
LIGHT CALENDAR MANAGEMENT
ASSIST WITH SIMPLE FINANCIAL MANAGEMENT: budgets, cash flow tracking, etc.
STAY ON TOP OF EVERYTHING—be the person who “already took care of it”

****TOOLS & PLATFORMS:
HOSTFULLY
WORDPRESS
GOOGLE WORKSPACE
TRELLO
AI TOOLS like ChatGPT, Canva, etc.
BONUS IF YOU KNOW HOW TO BUILD AUTOMATIONS using Zapier or similar

****WORK STRUCTURE & EXPECTATIONS:
RESULTS OVER HOURS: YOU’RE JUDGED ON SPEED, ACCURACY, AND FOLLOW-THROUGH
MUST BE RESPONSIVE during your working hours even with the time zone difference
OCCASIONAL WEEKEND OR OFF-HOUR COMMUNICATION expected (with comp time or flex)
BONUSES AND TRAVEL OPPORTUNITIES FOR TOP PERFORMERS
LONG-TERM POSITION WITH INCREASING RESPONSIBILITY OVER TIME

****COMPENSATION:
MONTHLY SALARY: Competitive and negotiable based on experience
QUARTERLY BONUSES BASED ON PERFORMANCE
RAISES AND GROWTH BASED ON RESULTS AND TRUST BUILT
If you're a SELF-MANAGED EXECUTOR who’s good with numbers, tech, and tasks—and can confidently manage everything from guest messages to global recruitment—WE WANT TO MEET YOU.

TO APPLY, SEND:
Your resume
A short video introducing yourself (2 minutes max)
A 1-paragraph answer to:
“What’s your approach to getting things done when your boss leaves you a voice note with 3 unrelated tasks?”