Executive Assistant

Executive Assistant (Part-Time to Full-Time | PHP 40,000 per Month)

I’m looking for a highly organized and reliable Executive Assistant to support my business operations. This role requires 20–40 hours per week with a set schedule in Australian Time, covering hours my current assistant cannot work. The ideal candidate has experience in administrative support at an executive level and is proficient in tools like Google Workspace and project management software. While medical industry experience is preferred, it is not required. You should be comfortable with client-facing tasks, high-level administrative duties, and executive support. Training will be provided on our specific tools and processes.

Key Responsibilities:

Executive Support
Manage and organize emails, including drafting, replying, and prioritizing correspondence
Schedule and manage calendars, appointments, and reminders
Assist in preparing reports, presentations, and executive documents
Conduct research and compile data for decision-making purposes
Handle confidential information with discretion and professionalism
Coordinate travel arrangements, accommodations, and itineraries

Administrative Support
Create and distribute internal communications, newsletters, and client-facing documents
Maintain and update company records, files, and databases
Assist with onboarding processes for new hires or business partners
Prepare and maintain spreadsheets for tracking key data and deadlines
Handle invoicing, payment follow-ups, and basic bookkeeping (if required)

Client and Team Coordination
Respond to client inquiries and follow up on communications
Assist in organizing meetings, taking minutes, and preparing action plans
Liaise with vendors, suppliers, and stakeholders as needed
Support HR functions such as scheduling interviews and managing employee records
Conduct quality checks on documents, ensuring accuracy and professionalism

Social Media Management
Assist in managing social media accounts by scheduling posts and monitoring engagement
Respond to comments and messages professionally and in a timely manner
Help create basic content for social media updates

Job Requirements:
Proven experience as an Executive Assistant, Administrative Assistant, or similar role
Experience in the medical industry is a plus but not required
Strong organizational and time-management skills
Excellent written and spoken English communication skills
Ability to work independently, follow instructions, and meet deadlines
High proficiency in Google Workspace, Microsoft Office, and other productivity tools
Experience with social media management tools is a plus
Reliable smartphone and laptop with a stable internet connection
Prior experience in a Virtual/Administrative Assistant role is essential

Perks of the Role:
Work with a supportive and understanding employer
Performance-based bonuses and raises
Long-term growth potential within the business
Comprehensive onboarding and training with our tools and systems

Compensation:
PHP 40,000 per month, based on experience and performance
Paid fortnightly, based on hours worked

How to Apply:
To be considered, follow these steps exactly:
Change the subject line to: “Executive Assistant”

Answer the following questions in your message:
1. How many hours per week does the role start with?
2. In 2–3 sentences, explain why you want this job and why you’re a great fit. (No more than 3 sentences—longer applications will not be considered.)
3. In 2–5 sentences, describe your relevant executive and administrative experience. Mention any previous roles that align with these responsibilities.
4. Confirm that you can work the required hours.
5. Provide your WhatsApp number and resume link.
6. Share a Loom introduction video of yourself.

Only applicants who follow these instructions EXACTLY will be considered.

Shortlisted candidates will be invited to a Google Meet interview (video required).