Creator Operations Virtual Assistant (Remote | Part-Time)

Hi! My name is ChuChu, and I run a growing content creation ---------- and home-design business (Chu Chu House) based in Vancouver, Canada.

I create content around renter-friendly home makeovers, DIY projects, lifestyle design, productivity, and helping people create spaces that feel more like home.

My business currently includes:

* YouTube (20,000+ subscribers)
* Instagram (34,000+ followers)
* TikTok
* A newsletter community
* Home Therapy consulting calls
* Brand partnerships and sponsorships
* Affiliate programs
* Digital products and future offerings

I’m looking for a highly organized, proactive Creator Operations Assistant who can help me manage the behind-the-scenes logistics of running a creator business.

This is NOT a simple administrative assistant role.

I’m looking for someone who enjoys building systems, solving problems, keeping projects organized, and helping creative people stay focused on their strengths.

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Who This Role Is Perfect For

You may be a great fit if you:
* Love organization and systems
* Enjoy creating order from chaos
* Are naturally proactive
* Learn software quickly
* Have excellent written English (AND DOES NOT RELY STRICTLY ON AI. I CAN TELL WHEN THINGS ARE WRITTEN IN AI)
* Understand content creation and social media
* Are detail-oriented and dependable
* Like finding ways to improve processes
* Can think independently rather than waiting for instructions

You do NOT need to know everything already.

I care much more about intelligence, reliability, communication, and initiative than specific experience.

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Responsibilities

Rour responsibilities may include:

Creator Business Operations
* Managing project trackers
* Tracking sponsorship deliverables
* Tracking payments and invoices
* Following up on overdue brand communications
* Organizing affiliate programs and links
* Maintaining business documentation

Content Operations
* Creating and updating content calendars
* Preparing project briefs for editors
* Organizing files and assets
* Tracking content production status
* Preparing YouTube upload information
* Maintaining content databases

Research
* Sponsorship research
* Brand outreach research
* Product research
* Event and conference research
* Competitor and creator research

Administrative Support
* Scheduling meetings and calls
* Calendar management
* Task prioritization
* Creating and sending Invoices for Clients
* Managing reminders and deadlines
* Organizing documents
* Maintaining SOPs and process documentation

Newsletter & Website Support
* Formatting newsletters
* Updating website content
* Managing affiliate product pages
* Shopify-related tasks
* Amazon storefront support

Process Improvement

* Identifying inefficiencies
* Suggesting workflow improvements
* Creating templates
* Building systems that save time

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Required Skills

Must have:
* Excellent written English
* Notion experience
* Strong organizational skills
* Google Workspace proficiency
* Ability to follow detailed instructions
* Ability to work independently
* Strong attention to detail

Nice to have:
* Shopify experience
* ConvertKit experience
* YouTube knowledge
* Creator economy experience
* Social media management experience
* Project management experience

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What Success Looks Like

A successful candidate will:
* Keep projects moving without constant reminders
* Catch details before they become problems
* Help reduce administrative workload
* Create clarity and organization
* Communicate proactively
* Continuously improve systems and workflows

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Trial Process

Applicants selected for the next stage will complete a paid trial assignment.

The trial may include:
* Conducting research
* Drafting professional communications
* Creating a newsletter drop from my rough notes
* Solving workflow problems
* Creating process documentation
* Updating my SHOPMy

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Compensation
* Part-time
* Remote
* Flexible hours
* Opportunity for long-term growth
* Starting hours and compensation based on experience and performance

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How To Apply

Please include:
1. A short introduction

Tell me:
* Who you are
* Where you’re located
* Your experience
* Why this role interests you

2. Answer these questions
Question 1:
What is the most complicated project you’ve ever organized?
What was your role and how did you keep everything on track?

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Question 2:

Imagine you are supporting a content creator.

They have:
* 3 active sponsorships
* 2 video editors
* A weekly newsletter
* Consultation calls
* Upcoming travel

What system would you create to keep everything organized?

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Question 3:
Tell me about a time you improved a process instead of simply following it.

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***IMPORTANT***

To confirm that you’ve read this entire posting, begin your application with:

“My favorite productivity tool is ______ because ______.”

Applications that do not include this sentence will not be considered.