Administrative Support

Location: (Specify Location or Remote)
Company: Rig Fab
Contract Length: (Specify Duration, e.g., 6 months with the possibility of extension)

About Rig Fab
Rig Fab is a leader in supplier development consultancy, providing solutions to enhance operational efficiency, support project execution, and ensure compliance with business objectives. Our Administrative Support Specialists play a key role in ensuring smooth operations by managing essential administrative tasks and supporting internal teams and suppliers.

Job Overview
We are seeking an Administrative Support Specialist (Contract) to assist with day-to-day operations, scheduling, documentation, and communication. This role involves supporting multiple stakeholders, managing administrative tasks, and ensuring operational continuity. The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities
-General Administrative Support: Assist with scheduling, meeting coordination, and communication for internal teams and suppliers.
-Documentation & Record Management: Maintain accurate records, prepare reports, and manage documentation.
-Communication & Coordination: Facilitate communication between internal teams, suppliers, and external partners.
-Calendar Management: Manage schedules and coordinate meetings to ensure alignment with project timelines.
-Task Management: Organize and prioritize multiple tasks to meet deadlines.
-Office Support: Provide general office support, including supply management and logistics coordination.
-Process Improvement: Identify opportunities to improve administrative workflows and recommend solutions.
-Stakeholder Support: Serve as the first point of contact for suppliers and internal stakeholders needing administrative assistance.

Short-Term KPIs
Meeting Coordination: Ensure 100% of scheduled meetings are coordinated without delays within the first 60 days.
Document Accuracy: Maintain 100?curacy in all prepared reports and records within the first 3 months.
Task Completion: Complete 95% of assigned tasks on time within the first 3 months.
Process Improvement Identification: Identify two process improvements in administrative workflows within the first 3 months.
Stakeholder Satisfaction: Achieve 90% satisfaction from internal teams and suppliers through administrative support.
SMART Goals
Meeting Coordination Initiative:

Specific: Ensure all scheduled meetings are coordinated and documented.
Measurable: Track meeting success through schedules and feedback.
Achievable: Work with stakeholders to confirm meeting logistics.
Relevant: Supports seamless communication and project alignment.
Time-bound: Achieve within 60 days.
Document Management Initiative:

Specific: Ensure 100?curacy in all reports and documentation.
Measurable: Monitor accuracy through regular audits.
Achievable: Collaborate with teams to validate information.
Relevant: Ensures operational efficiency.
Time-bound: Achieve within 3 months.
Task Completion Initiative:

Specific: Complete 95% of assigned tasks on time.
Measurable: Track task completion through project management tools.
Achievable: Organize tasks to meet deadlines efficiently.
Relevant: Supports smooth operations and workflow management.
Time-bound: Achieve within 3 months.
Process Improvement Identification:

Specific: Identify and recommend two process improvements.
Measurable: Track progress through feedback and reports.
Achievable: Collaborate with teams to develop solutions.
Relevant: Enhances administrative efficiency.
Time-bound: Complete within 3 months.
Stakeholder Satisfaction Initiative:

Specific: Achieve 90% satisfaction from internal teams and suppliers.
Measurable: Collect feedback through surveys and reviews.
Achievable: Address concerns promptly to improve services.
Relevant: Builds trust and strengthens collaboration.
Time-bound: Achieve within 3 months.

Qualifications
-Proven experience in administrative support or office management roles.
-Strong organizational and time management skills.
-Excellent written and verbal communication abilities.
-Proficient in Microsoft Office (Word, Excel, PowerPoint) and other office software.
-Ability to handle multiple tasks efficiently and meet deadlines.
-Familiarity with supplier operations or project management is a plus.

Contract Details
Contract Length: 6 months with the possibility of extension.
Compensation: Competitive hourly or project-based rates.
Work Arrangement: On-site or remote, depending on project needs.

Why Join Us?
At Rig Fab, we believe that efficient administrative support is essential to operational success. As an Administrative Support Specialist (Contract), you will play a vital role in supporting supplier operations, managing communications, and ensuring seamless coordination across teams. Join us in delivering outstanding service and operational excellence through expert administrative support.

How to Apply
If you are a detail-oriented administrative professional with a passion for supporting operations and managing tasks, we encourage you to apply for this contract role. Join Rig Fab in helping suppliers and internal teams achieve success through effective administrative services.

Apply Here: Click to Apply

For additional inquiries, contact us:
???? Phone: 813-683-4218
???? Email: info@RigFab.com
???? Website: www.RigFab.com