Administrative Coordinator / Operations Assistant (Full-Time Remote)

About TradeBoost:

TradeBoost is a fast-growing marketing agency that helps home service businesses (painting companies, contractors, remodelers, and other trades) generate more leads, close more jobs, and grow their businesses through digital marketing.

We provide services including:
? Meta Ads
? Google Ads
? SEO
? Google Business Profile Optimization
? Local Service Ads
? CRM & Automation Systems
? Website Design
? AI Solutions

We're looking for a highly organized, detail-oriented Administrative Coordinator to help keep our
team, clients, and systems running smoothly.

This is a long-term role with significant growth opportunities as the company expands.
Your Responsibilities

Client Onboarding & Setup
? Create new client accounts in our CRM (GoHighLevel)
? Set up Trello boards and project management systems
? Organize client folders and documents
? Coordinate onboarding requirements with clients
? Ensure all onboarding steps are completed correctly

Client Communication
? Monitor client Slack channels
? Turn client requests into actionable tasks
? Assign work to appropriate tea ---------- mbers
? Follow up on outstanding items
? Ensure nothing falls through the cracks

Administrative Tasks
? Create and manage contracts
? Maintain company databases and spreadsheets
? Keep project management systems organized
? Schedule meetings and coordinate calendars
? Track client deliverables and deadlines

Google Business Profile & Local SEO
? Learn how to optimize Google Business Profiles
? Update business information
? Schedule and publish posts
? Upload and geotag photos
? Assist with local SEO implementation
? Help maintain Local Service Ads accounts

Operations & Process Management
? Build and improve SOPs
? Document company processes
? Create checklists and workflows
? Assist leadership with special projects
? Help improve efficiency across the company

AI & Technology
? Use ChatGPT, Claude, and other AI tools daily
? Create prompts and workflows
? Help automate repetitive tasks
? Learn and implement new software quickly

Requirements:
Must Have
? Excellent English (written and verbal)
? Extremely organized
? Strong attention to detail
? Reliable internet connection
? Ability to work 9-5 EST
? Ability to work independently
? Strong problem-solving skills
? Comfortable using AI tools
? Positive attitude and willingness to grow

Bonus Skills (Not Required)
? GoHighLevel experience
? Trello experience
? Slack experience
? SEO experience
? Google Business Profile experience
? Local Service Ads experience
? Marketing agency experience
? Project management experience

What Success Looks Like
After 90 days:
? Client onboarding runs smoothly without supervision
? All client requests are properly organized and assigned
? Trello boards stay clean and up-to-date
? Slack channels are monitored consistently
? Google Business Profiles are maintained properly
? Tea ---------- mbers always know what needs to be done next

You become the operational backbone of the company.


Compensation
? Competitive salary based on experience
? Full-time remote position
? Performance bonuses available
? Long-term growth opportunities
? Potential leadership opportunities as the company expands

Why Join TradeBoost?
We're a young, ambitious team building something big.
You'll work directly with the founders, learn marketing, AI, operations, sales, and business
systems, and have the opportunity to grow into a leadership role as the company scales.

We're looking for someone who wants to build a career, not just complete tasks.

How To Apply:

To prove you read this entire job posting:

1. Start your application with the words: "TradeBoost runs on systems."

2. Tell us:
? Why you'd be a good fit for this role
? Your experience with administrative work
? Your experience with Trello, Slack, GoHighLevel, or similar tools
? Your experience using ChatGPT or AI tools
? Your desired monthly salary

3. Record a 2-minute Loom video introducing yourself and explaining why you'd be a great
fit.

4. If you have your DISC assessment, please submit this as well.

Applications that do not follow these instructions will not be considered.