Administration Assistant

About Us

We are a growing New Zealand-based service business seeking a highly organised, proactive, and trustworthy Filipino Virtual Assistant to become a long-term part of our team. This is not a short-term contract role — we are looking for someone who wants stability, growth, and responsibility.

You will play a key role in supporting payroll, administration, bookkeeping, recruitment screening, and building internal systems and workflows as we scale.

Key Responsibilities

Payroll & Bookkeeping
• Process payroll accurately and on time
• Manage timesheets and staff records
• Reconcile accounts
• Assist with invoicing and expense tracking
• Maintain accurate financial records
• Proficiency in Xero preferred

Administration
• Manage emails and internal communications
• Maintain organised digital filing systems
• Prepare reports and documents
• Coordinate schedules and staff documentation
• Improve internal administrative processes

Recruitment & HR Support
• Screen CVs and shortlist candidates
• Conduct initial applicant interviews
• Manage interview scheduling
• Assist with onboarding documentation

Systems & Workflow Development
• Help build and refine internal SOPs
• Create workflow documentation
• Identify inefficiencies and recommend improvements
• Assist in implementing automation tools

To confirm you have read this entire advertisement, please include the word:
KIWI-GROWTH

at the top of your application message.

Applications without this keyword will not be considered.

Requirements:

• Minimum 2+ years experience as a Virtual Assistant or similar role (Preferred but not essential if you're the right fit)
• Strong payroll and bookkeeping experience
• Proficiency in Xero (highly preferred)
• Excellent written and spoken English
• High attention to detail
• Strong organisational and time management skills
• Ability to handle confidential information professionally
• Stable internet connection and quiet workspace



Preferred (But Not Required)
• Experience supporting New Zealand or Australian businesses
• Knowledge of NZ payroll systems
• Recruitment screening experience
• Experience building SOPs and internal systems
• Familiarity with project management tools (ClickUp, Asana, Trello, etc)


What We Offer
• Long-term role with growth potential
• Stable monthly income
• Supportive and professional work environment
• Opportunity to take ownership and build systems
• Performance-based pay increases

How to Apply

Please send:
1. A short introduction about yourself
2. Your experience with payroll and bookkeeping
3. Your experience using Xero
4. Examples of workflows or systems you have helped build
5. Your expected monthly salary (PHP)
6. Confirmation of your internet speed

Remember to include the keyword at the top of your application.

We are looking for someone reliable, detail-oriented, and ready to grow with us long term.

We look forward to hearing from you.