AI Systems Builder & Executive Operations Manager

We run the backend operations for high-ticket coaching businesses — funnels, ads, sales infrastructure, automations. Everything that makes money move.

We're hiring someone who builds systems, not someone who follows instructions.

You'll own the automation layer across multiple client accounts — ---------- scenarios, Airtable bases, dashboards, integrations — while also running executive operations for the founder. Think fewer emails and more engineering the machine that runs the business.

If your best work is a color-coded Google Sheet, keep scrolling. If you've built a 15-step Make scenario that pulls from an API, writes to a database, and triggers notifications across three platforms — keep reading.

The work:

— Design, build, and fix multi-step ---------- and Zapier automations across client accounts
— Own and structure Airtable bases — relational tables, formulas, views, automations, and keeping data clean at scale
— Build and manage dashboards that track real operational data — attribution, pipeline, show rates
— Manage integrations between Calendly, Slack, ---------- , Supabase, and Meta Ads
— Debug what breaks — webhooks, API auth, data sync failures, permissions issues
— Write and maintain SOPs so systems don't depend on your memory
— Run executive operations — calendar, inbox, Slack comms, meeting prep, team coordination
— Spot inefficiencies and fix them before being asked

Non-negotiable requirements:

— You've built complex automations from scratch in ---------- or Zapier (not templates — real builds)
— You manage or have managed Airtable bases with linked records, formulas, and automations
— You understand how APIs, webhooks, and JSON work — not theoretically, practically
— Your written English is strong enough to draft client-facing messages
— You can work UK hours (GMT/BST)

Bonus points:

— Experience with Supabase, Lovable, GitHub, or Vercel
— Comfortable inside Meta Ads Manager
— You use Claude, ChatGPT, or similar AI tools daily to move faster
— Background in agency, coaching, or digital marketing ops

MANDATORY TO APPLY:

Record a Loom (2 min max) showing me:

The most advanced automation you've ever built. Walk through the logic — trigger, steps, conditional paths, what it connects.
The most complex Airtable base or dashboard you've built. Show the structure and how the data is actually used.
No Loom = no review. No exceptions.