Remote Executive Assistant

Remote Executive Assistant
Reports To: CEO
Employment Type: Part-Time (10–20 hours/week to start)
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About Us
We’re a $12M B2B print marketing and direct mail company on a mission to grow to $15M in the next 17 months. We deliver outstanding service and high-impact print solutions for our clients, with a focus on Omni-Channel communication, sustainability, and Unreasonable Hospitality.
Our Core Values:
• Go Above & Beyond – Can-do attitude, forward-thinking, and exceptional service.
• Openly Communicate – Clear, timely, and transparent communication.
• Appreciate Work – Positivity, gratitude, and respect for teammates.
• Team Driven – No scapegoats — only GOATS. We win and lose together.
We’re seeking an organized, proactive, and tech-savvy Remote Executive Assistant to keep our CEO laser-focused on high-impact work (Sales & Marketing). Your mission is to remove distractions, organize priorities, and anticipate needs before they’re spoken — ensuring every day runs smoothly and productively.
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Key Responsibilities
You will own these areas and deliver results — not just complete tasks:
1. Inbox Triage & Communication
• Manage, prioritize, and respond to CEO’s email — surface only what needs attention.
• Draft and send emails in the CEO’s voice.
2. Calendar Command
• Schedule and protect CEO focus blocks.
• Book and confir ---------- etings with clear agendas and prep materials.
3. Content & Marketing Logistics
• Draft and schedule LinkedIn posts, newsletters, and blogs using CEO’s tone.
• Manage the content bank and coordinate with creative partners.
4. CRM & Sales Support
• Maintain HubSpot accuracy.
• Prep warm prospect lists, schedule follow-ups, and re-engage lapsed accounts.
• Send case studies and client stories to prospects.
5. Project & EOS Support
• Track to-dos fro ---------- etings (Level 10, Same Page, etc.) and follow up until completed.
• Help keep Rocks on track and Scorecard metrics updated.
6. Research & Outreach
• Research potential clients, events, and marketing opportunities.
• Conduct outreach for lead generation as needed.
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Qualifications
• 3+ years as an Executive Assistant or similar role.
• Exceptional organizational and communication skills.
• Proficiency with Microsoft Office, Outlook, Excel, and CRM platforms (HubSpot preferred).
• Comfortable with AI tools and modern tech platforms.
• Excellent writing skills for email and marketing content.
• Marketing experience or work with creative teams is a plus.
• Ability to work independently, anticipate needs, and solve problems proactively.
• Availability during U.S. business hours preferred.
• Warm, positive, and approachable personality.
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Nice-to-Haves
• Background in printing or marketing.
• Basic graphic design (Canva) or video editing skills.
• Familiarity with project management tools (ClickUp, Notion, Asana).
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Compensation
• $8–$12 per hour, depending on experience, skills, and location.
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How to Apply
Send your resume and a short message explaining:
1. Why you’re a great fit for this role.
2. What tools you’re most comfortable using.
3. One example of a time you anticipated your leader’s needs and solved a problem before they asked.
Important: Include the word “GOAT” in your subject line so we know you read the full posting.