OPERATOR COORDINATOR

OPERATOR / PROJECT COORDINATOR
We are a U.S.-based company seeking a reliable and highly organized Operator / Project Coordinator to
support daily operations, manage workflows, and ensure projects are executed efficiently. This role
focuses on coordination, execution, and maintaining clear communication across all teams.
Role Overview
The Operator is responsible for managing tasks, coordinating with team members, and ensuring that projects
move forward and are completed on time. This role requires strong communication, organization, and
problem-solving skills.
Key Responsibilities
• Coordinate daily tasks and project workflows
• Track deadlines and ensure tasks are completed on time
• Communicate with team members, freelancers, and contractors
• Follow up on assignments and ensure accountability
• Manage multiple projects at once
• Organize files, documents, and systems
• Conduct research when needed
• Support admin and operational processes
• Identify problems and provide solutions
• Create and maintain SOPs (Standard Operating Procedures)
Daily Responsibilities
• Review tasks, messages, and updates
• Follow up with team members
• Update task boards and project progress
• Report daily progress, issues, and next steps
• Coordinate meetings and communication
• Ensure all tasks are moving forward
Requirements
• Strong English communication (written and verbal)
• Strong research skills
• Ability to use AI tools (ChatGPT, Claude, etc.)
• Ability to join calls and meetings
• Ability to prepare meeting agendas
• Ability to handle administrative tasks
• Highly organized and detail-oriented
• Ability to manage multiple tasks and prioritize
• Comfortable working in a fast-paced environment
• Comfortable working in an office with a live virtual system
• Strong problem-solving and decision-making skills
• Experience with project tools (ClickUp, Asana, etc.) is a plus
• Ability to work independently
• Minimum 2 years of proven experience in operations or administrative work
Work Setup
• Location: Cebu (Office-based)
• Schedule: 9:00 AM - 5:00 PM EST, Monday to Friday
• Live virtual system in place for monitoring and communication
Training
• 1 - 2 week paid training period