n8n / Make.com Automation Engineer (Scenario Builds + Error Handling + Documentation) | B2B Agency

Company: FRED.ai (AI automation and agents agency)

About the role

We’re FRED.ai. We build automations and “digital workers” for service businesses to remove admin, speed up lead response, and improve follow-up.

We need an experienced n8n / Make.com Automation Engineer who can build reliable workflows fast, with proper error handling, cost controls, and clean documentation. This is not a “quick hack” role. We want production-ready builds that someone else can maintain.

What you will do (core responsibilities)
1) Build automations in n8n and/or Make.com (module-based)

You will build workflows from a clear brief (inputs, outputs, rules, edge cases). Typical builds include:

Webform or webhook ? validate ? enrich ? HubSpot update ? notify team

Missed call / inquiry ? auto triage ? task creation ? follow-up draft (for approval)

Booking ? confirmations/reminders ? no-show workflows

Quote follow-up nudges ? CRM updates ? reporting outputs

2) Reliability and error handling (non-negotiable)

Every workflow must include:

Retry logic where appropriate

Error routes / fallback paths

Alerts (email/Slack) when a workflow fails

Safe stopping rules (avoid infinite loops)

Clear logs so we can diagnose issues quickly

3) Integration competence

You should be comfortable with:

Webhooks

APIs (REST)

JSON parsing / mapping

Authentication basics (API keys, OAuth where needed)

Connecting common tools (HubSpot, Gmail/Google Sheets, Slack, Calendly, etc.)

4) Documentation and handover discipline

For each module shipped, you must provide:

The exported workflow (n8n JSON) or Make blueprint export

A short Loom walkthrough (5 to 10 minutes)

A simple “How it works” + “How to troubleshoot” note

If it isn’t documented, it isn’t done.

Deliverables (Definition of Done)

A module is only complete when:

Workflow runs successfully end-to-end with test data

Edge cases handled (missing fields, invalid data)

Error handling + alerts implemented

Export file delivered (n8n JSON / Make blueprint)

Loom walkthrough + SOP delivered

Requirements

Must have:

Proven experience building workflows in n8n and/or Make.com

Strong API + webhook experience

Good debugging skills (logs, retries, edge cases)

Clear communication and process discipline

Nice to have:

HubSpot experience (properties, pipelines, lifecycle stages)

Experience building repeatable “templates” for an agency

Basic JavaScript (helpful in n8n)

Working hours and communication

We can start flexible and scale.

Option A (Flexible): 2–4 hours/day, Monday–Friday
Option B (Part-time): 20 hours/week
Option C (Full-time): 40 hours/week (if performance is strong)

Daily update required at the end of your workday:

What you shipped today

Any blockers

What you will do tomorrow

Pay and contract

Start with a paid test task

Then a 2-week trial on hourly or fixed modules

Long-term ongoing work available for strong performers

Please include your expected hourly rate and whether you prefer hourly or fixed-price modules.

Confidentiality (important)

No portfolio use, no sharing screenshots, workflows, client names, or data

No contacting our leads or clients directly

All work is whitelabel and owned by FRED.ai

How to apply (must answer all)

Which platform are you strongest in: n8n or Make.com (or both)?

Share an example of a workflow you built (describe it clearly, no confidential info).

How do you design error handling and alerts?

Have you worked with HubSpot API or HubSpot workflows?

Confirm you can provide exports + Loom + SOP for every module.

Paid test task (required, paid, max 2 hours)

We will pay for this test.

Task: Build a small workflow that:

Receives a webhook

Validates required fields and filters bad inputs

Writes to Google Sheets

Sends a Slack (or email) notification

Includes error handling + failure alerting

Includes loop prevention / safe stopping rules

Deliver:

Export file (n8n JSON or Make blueprint)

Short Loom walkthrough

5 to 10 bullet “How it works / troubleshooting” notes

Top 5 skills (OnlineJobs.ph friendly)

n8n Automation

Make.com (Integromat)

API Integration + Webhooks

JSON parsing / data mapping

Workflow documentation + troubleshooting