Full Time Data Entry Virtual Assistant

I'm looking to hire a full-time data entry virtual assistant who is detail-oriented, accurate, and professional, (30-40 hours/week with potential for consistent long-term work as a General VA) to join our positive team of 11 VAs and work directly with my clients in Canada, America and Europe.

After the data entry project, the VA will have the opportunity to shift to a General VA to work on administrative tasks, social media, video/audio editing, and creating systems for their businesses etc. This is a long-term opportunity with potential for consistent full-time employment.

You will support solopreneurs and small businesses with accurate data entry, record-keeping, and organizing information across systems. I provide guidance to ensure smooth collaboration between you and your clients.

Please do not apply if you've applied to our company before.

Role Overview & Key Responsibilities
Enter, update, and maintain data accurately across spreadsheets, databases, and CRM systems
Transfer information between platforms while preserving accuracy and formatting
Clean, verify, and de-duplicate data to keep records reliable and current
Organize files, documents, and records using consistent naming and folder structures
Input invoices, receipts, contacts, orders, or other business records as needed
Review your own work carefully to catch and correct errors before submitting
Follow detailed instructions and established processes precisely
Flag inconsistencies, missing information, or anything that looks off
Meet turnaround times on time-sensitive data tasks

Additional VA & Admin Support:
Manage and update CRM systems and contact records
Conduct online research and compile findings into organized formats
Prepare and format documents, reports, and simple spreadsheets
Convert files between formats (PDF, Excel, Google Sheets, etc.)
Document, follow, and improve administrative processes
Support general admin tasks and client needs

IDEAL CANDIDATE
Proven experience in data entry or a similar detail-focused role (please don't apply if you have no experience)
Fast and accurate typing with a strong eye for detail
Highly organized and methodical, with a commitment to accuracy
Comfortable working in Excel and Google Sheets (formulas, sorting, filtering a plus)
Familiar with CRM systems and/or database tools
Professional, dependable, and easy to reach
Able to follow instructions precisely and ask clarifying questions when needed
Discreet and trustworthy when handling confidential information
Comfortable managing tasks for multiple clients at once
Bonus: Experience with mission-driven, education, social impact, or community-oriented businesses

ABOUT US:
I've been in business for 15 years as a coach, trainer, speaker, author, podcaster and VA Specialist
I have worked successfully with my 2 main VAs for over 5 years, and the other 9 VAs on my team for 2-3+ years
We have a positive team environment
I find you your clients
Training is provided as needed by the clients and us
I support you in working well with your clients
The other VAs can also help when needed

ABOUT COMPENSATION:
We pay weekly every Monday (guaranteed - we don’t miss paydays)
Potential for the 13th month
We give pay increases based on performance

HOW TO APPLY:
If you are interested in this position and believe you have the qualities listed above to be successful, please complete this Google Form: ----------

Then email me ---------- and in the subject line, type: "July 2026 Data Entry #VAJOB application has been submitted." In the first paragraph, tell me why you want this job.

A brief intro about your data entry and admin experience.

Examples or a short description of data entry projects you've completed (tools used, volume, and how you ensured accuracy).

Once you submit your responses, I will respond within a few days.

Be on the lookout for an email coming from: ----------

Congratulations, you made it to the end of this job posting! I look forward to learning more about you.

You might be happy to know that this is an ongoing position. I want to bring you on for years, not weeks.

Thank you,
Diane