Finance Coordinator

Finance Coordinator, Europe

Full-time, Remote (Employee or Consultant)
Shift: Monday to Friday, aligned to Central European (CET) business hours
Reports to: Finance Manager
Rate: $400 USD per week

ROLE OVERVIEW

The Finance Coordinator is responsible for the day-to-day finance operations across the Swedish and Norwegian entities of a European fashion business, while also supporting Australian payment flows.

This role is responsible for maintaining accurate financial records, processing accounts payable and receivable, reconciling multiple bank accounts, managing multi-currency transactions, and supporting weekly and monthly financial reporting.

Working across multiple entities and currencies, the Finance Coordinator plays a key role in ensuring the accuracy and integrity of the finance function. This position also manages shared finance inboxes and works closely with the Finance Manager to ensure financial processes are completed accurately and on time.

SCOPE
- Support finance operations across Swedish, Norwegian and Australian entities
- Manage multiple bank accounts across Sweden and Norway
- Work with SEK, EUR, NOK and USD currencies
- Process transactions across Bankgiro, Shopify, PayPal, marketplace and manual payment channels

KEY RESPONSIBILITIES

Accounts Payable
- Register, code and process supplier invoices within Garp ERP
- Manage company credit card transactions and employee expense claims
- Process recurring payments, supplier payments and international payments
- Maintain accurate supporting documentation and financial records

Accounts Receivable
- Process customer receipts across all payment channels
- Reconcile incoming payments and customer accounts
- Respond to customer and sales agent finance enquiries
- Manage prepayments and support debt collection activities

Banking & Currency
- Update daily exchange rates within Garp
- Process bank transfers
- Maintain banking trackers and reconciliation records
- Reconcile multiple bank and foreign currency accounts

Reporting & Compliance
- Prepare agent statements and reporting in Microsoft Excel
- Process journals for suppliers, invoices and agents
- Support monthly reporting requirements
- Prepare VAT and EC Sales List reporting
- Assist with month-end accruals and depreciation journals
- Shared Finance Support
- Manage shared finance inboxes
- Respond to supplier, customer and agent enquiries
- Escalate finance issues where required
- Support the Finance Manager with day-to-day finance administration

SYSTEMS & TOOLS
The ideal candidate will have experience working with:
- Garp ERP
- Microsoft Excel (including VLOOKUP and reconciliation)
- Shopify
- PayPal
- Banking portals
- Marketplace payment platforms
- UPS Portal
- VAT and EC Sales reporting systems

REQUIRED EXPERIENCE & SKILLS
- Previous experience in a Bookkeeping, Finance Coordinator or Accounts role
- Strong Accounts Payable and Accounts Receivable experience
- Experience working with manual ledger entries and account coding
- Multi-currency accounting experience
- Strong bank and balance sheet reconciliation skills
- Advanced Microsoft Excel skills, including VLOOKUP
- High attention to detail and strong numerical accuracy
- Excellent organisational and time management skills
- Ability to manage multiple priorities and meet deadlines

Highly Regarded
- Experience using Garp ERP
- Experience with Swedish VAT reporting
- Experience preparing EC Sales List submissions
- Previous experience within retail, fashion or ecommerce businessesTO APPLY

To Apply
1.Submit your most updated CV
A brief introduction outlining your relevant finance and bookkeeping experience

2. Answers to the application screening questions below
- Please describe your experience in bookkeeping or finance coordination. Include the industries you've worked in, the size of the businesses you supported, and the types of finance responsibilities you handled.

- Which accounting systems, ERP platforms, and finance tools have you used? Please indicate your level of proficiency with each (e.g. Garp, Xero, SAP, Microsoft Excel, Shopify, PayPal, etc.).

- Tell us about your experience managing Accounts Payable, Accounts Receivable, bank reconciliations, and multi-currency transactions. Which currencies have you worked with?

- Why do you believe you're the right fit for this role, and when would you be available to start if selected?