Executive Assistant - Keep USA Hours

Executive Assistant


We are a dynamic and innovative communications firm specializing in public relations, marketing, and brand strategy. We are passionate about storytelling and dedicated to building powerful connections between brands and their audiences. Join our vibrant team and contribute to our mission of creating impactful and memorable campaigns that resonate.

We are seeking a highly organized, proactive, and adaptable Executive Assistant to support our executive leadership team. This role will be crucial in ensuring the seamless operation of daily activities and the efficient handling of administrative tasks. The ideal candidate is a polished communicator, thrives in a fast-paced environment, and has a keen eye for detail.

- Manage and prioritize the executives’ schedules, including meetings, travel arrangements, and events.
- Prepare and edit correspondence, presentations, and reports as needed.
- Coordinate logistics for meetings, including preparing agendas, taking minutes, and following up on action items.
- Assist in planning and executing company events and team-building activities.
- Maintain confidentiality and handle sensitive information with discretion.
- Liaise between executives and internal/external stakeholders, fostering strong relationships.
- Conduct research and compile information for projects and initiatives.
- Provide general administrative support, including managing office supplies and equipment.

Qualifications
- Proven experience as an executive assistant or in a similar role
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Google Suite (gmail, calendar, gchat, etc.), Canva, Microsoft Office Suite and familiarity with project management tools (e.g., Asana, Trello).
- Ability to adapt to changing priorities and work independently.
- Strong problem-solving skills and attention to detail.
- Bachelor’s degree preferred but not required.

Requirements
- Must be able to work USA hours for 8 hours a day, 5 days a week