Executive Assistant

We are urgently looking for replacement candidates. The client is seeking a highly reliable, organized, proactive, and tech-savvy Executive Assistant who can provide day-to-day administrative and operational support while assisting with AI workflows and automation processes.
This is a high-touch role working directly and requires a top-notch EA with excellent English communication skills, strong organizational abilities, and a solid understanding of technology and AI tools.

RESPONSIBILITIES
• Calendar management and scheduling
• Email management and correspondence
• Assist with creating and updating pitch decks and presentations
• Administrative and executive support
• Organize meetings and follow-ups
• Manage documents, spreadsheets, and reports
• Coordinate with internal and external stakeholders
• General business and operational support as needed
• Monitor and help manage the company's AI workflows and automation systems
• Escalate issues to the manager if AI flows or processes break or require attention

REQUIREMENTS
• Must be willing to work Israel time
• Must attend a daily 9:30 AM Israel time Zoom call with the manager (camera not required)
• Previous Executive Assistant or Virtual Assistant experience
• Extensive experience with email and calendar management
• Top-notch organizational and executive support skills
• Excellent written and verbal English communication skills
• Experience with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
• Experience creating or editing presentations and pitch decks
• Highly organized with strong attention to detail
• Able to manage multiple priorities and work independently
• Proactive and resourceful problem solver
• Reliable internet connection and equipment
• Comfortable working closely with the founder and communicating daily
• Strong general technical aptitude and familiarity with computers and software
• Understanding of how websites, CRMs, and business software platforms work
• Basic understanding of computer hardware and operating systems
• Understanding the difference between operating systems and software applications
• Demonstrated technical experience or strong interest in technology

AI REQUIREMENTS
• Experience using AI tools such as ChatGPT, Codex, Claude, Claude Code, or similar platforms is strongly preferred
• Must be comfortable managing and monitoring AI automations and workflows
• Ability to identify issues and proactively notify the team when something breaks
• Familiarity with prompting and AI-assisted workflows is a strong advantage
• Candidates with limited AI experience may still be considered if they are willing to undergo additional AI training through our academy

PREFERRED
• Experience supporting founders, executives, or business owners
• Familiarity with project management tools
• Experience working with US-based clients
• Experience with automation platforms and AI tools
• Previous exposure to CRM systems, no-code tools, or internal business software
• Strong initiative and ability to operate independently
• Technical curiosity and the ability to quickly learn new platforms and tools

IDEAL CANDIDATE
We are looking for a highly reliable, proactive, and detail-oriented Executive Assistant who excels at email and calendar management, communicates exceptionally well in English, and is comfortable working Israel hours. The ideal candidate possesses strong technical aptitude, understands how software and online systems work, has hands-on experience with AI tools such as ChatGPT, Claude, Codex, and Claude Code, and is eager to leverage automation and AI to support the business.
This person will work closely with the owner on a daily basis and should thrive in a fast-paced environment while taking ownership of issues and proactively communicating when attention is required.

HOW TO APPLY?
Send your updated resume or portfolio and loom or introduction video.