Bid Coordinator

Responsibilities

Market & bench building
*Build and continuously expand TriArc’s qualified trade partner database by trade, geography, capacity, and performance.
*Run ongoing prequalification (financials, safety, workload, bonding) in coordination with Accounting.

Bid strategy & scheduling
*Publish the rolling Bid Calendar; align milestones with Estimators/PMs and owners/architects.
*Break down drawings/specs into clear trade packages; assign scope sheets and alternates.

ITB execution
*Prepare Invitation to Bid packages (drawings, specs, addenda, bid forms, alternates, due dates, delivery method).
*Post to BuildingConnected; segment targeted lists; personalize top-tier outreach.

Relentless follow-up
*3-touch cadence (Day 1 email + Day 3 call/text + Day 5 confirmation) and pre-deadline “nudge” to secure commitments.
*Track interest/no-bid reasons; backfill gaps early; escalate risk areas to Estimating.

Bid intake & leveling
*Receive bids, confirm inclusions/exclusions, and level against scope sheets; flag outliers and VE options.
*Package a clean Bid Leveling Matrix for Estimators/PMs with award recommendation.

Data & feedback loops
*Score and rate trade partner performance post-award (price accuracy, quality, safety, schedule).
*Run post-bid debriefs; capture lessons learned to refine future ITBs.

Brand & relationship
*Be TriArc’s front door for subs: fast answers, fair process, respectful communication, and values-based partnership.

Required Traits & Skills
*Excellent Communication Skills
*Hunter mentality: proactive, persistent, upbeat on the phone; comfortable making 30–50 quality contacts/day in peak cycles.
*Construction fluency: understands typical scopes (CSI divisions), alternates, addenda, and gaps that derail bids.
*Process discipline: lives in checklists, documents everything.
*Communication: crisp writing, professional phone presence, tact with hard-bid deadlines.
*Values fit: Do what you say • Do the right thing • Gumption • Stick-to-itiveness • Passion/Enthusiasm.

Nice-to-Have
*Customer Service / Appointment Setting experience
*GC pre-con/bid desk experience or supplier/manufacturer rep background.
*Existing DFW sub network across interiors, ground-up flex/industrial, retail shells.

Technical Requirements:
*Computer: Intel i5 processor or equivalent with at least 8GB RAM
*Internet: Minimum 50 MBPS download speed
*Dual Monitor is required
*Noise cancellation headset
*HD Cam (Clutter Free, Ideally Plain Well-lit background)

Job Details:
Job Type: Full-time (40 hours per week)
Schedule: Monday to Friday 8:30 AM – 4:30 PM CDT - Monday to Friday 9:30 PM - 5:30 AM PHT
Salary Range: PHP 70,000 – 90,000 monthly, depending on experience.

Application Instructions:
Fill out the application form: ---------- /appqNAvkEQ10YFlc3/pagO7KL90nGSfhiE9/form

After submitting the form, click the apply button and send us a short message on why you would be a good fit for the role.