Assistant Controller & Financial Operations

We are seeking a Senior-level, high-autonomy Assistant Controller to join our leadership support team. This is not a training position; we are looking for a seasoned professional who can step in on day one with the "clinical precision" required for a Healthcare Provider partner. You will be expected to bridge the gap between daily bookkeeping and high-level financial reporting without oversight, maintaining the "Nodal Management" of our fiscal operations with military-grade accuracy.


Key Responsibilities

Financial Control & Reporting
- Expert Reconciliation: Perform and oversee regular reconciliation of all financial accounts, ensuring 100?ta integrity.

- Executive Reporting: Prepare weekly, monthly, and year-end financial reports (P&L, cash flow, balance sheets) for the CEO and CRO.

- Audit & Tax Leadership: Independently coordinate with the company’s CPA for quarterly/year-end tax filings and complex payroll reports.

- Strategic Expense Management: Proactively track company expenses and identify variances or areas for fiscal improvement.

- Accounts Management: Oversight of AP/AR, ensuring vendor payments and invoice follow-ups are handled without internal reminders.

Payroll & Contractor Management
- Hybrid Payroll Mastery: Independently process and submit payroll for internal staff and independent contractors with 100?curacy.

- Advanced Deductions: Manage intricate payroll and contractor deductions, specifically for company-covered vehicle and fuel expenses.

- Rapid Dispute Resolution: Resolve driver pay discrepancies within 24 hours.

Insurance & Fleet Administration
- Policy Oversight: Manage Auto Insurance (adding/removing Vehicles), General Liability (GL/PL), and Workers' Comp policies.

- Compliance Lead: Track i ---------- reports and lead coordination with insurance brokers for annual renewals and audits.

HR & Compliance Support
- Rapid Onboarding: Execute new hire paperwork, background checks, and tax forms (W-9) within a strict 3-day window.

- Data Integrity: Maintain absolute accuracy in employee and contractor records.

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Required Qualifications
- Senior Experience: 5–7+ years of verifiable senior bookkeeping and payroll experience. We are seeking an expert, not a candidate who requires fundamental training.

- Software Mastery: Expert-level proficiency in QuickBooks Online (Required) and advanced Excel (VLOOKUPs, Pivot Tables).

- Professional Depth: Strong mastery of accounts payable/receivable and extensive experience working directly with external CPAs.

- Industry Context: Prior experience in NEMT, logistics, or healthcare documentation/DOT requirements is a significant advantage.

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Performance Metrics (KPIs)
- Precision: 100% payroll accuracy and on-time processing each pay period.

- Speed: Monthly reconciliations completed within 5 business days of month-end.

- Reliability: 95% of insurance policy tasks and 100% of vendor bills handled on or before the deadline.

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A Note for Applicants
We are an institutional-grade organization that values structure, follow-through, and getting the details right the first time. If you require significant guidance on basic accounting principles or software navigation, this role is not the right fit. We are looking for a financial partner to help scale our operations.