Virtual Assistant/Project Manager for Ads Agency

We are a fast-growing agency specializing in:

- High-performing ads that help businesses dominate social media.
- Crafting ads that convert, paired with scroll-stopping video content for enhanced results.
- Strategizing, executing, and scaling campaigns to deliver measurable outcomes for our clients.

We’re now looking for a **Virtual Assistant/Project Manager** to keep us organized, hit deadlines, and ensure both our team and clients stay on track.What You’ll Be DoingAs our **Virtual Assistant/Project Manager**, you’ll be responsible for:

Project Coordination

- Managing the pipeline of content and ad creation projects.
- Assigning tasks to tea ---------- mbers and ensuring deadlines are met.
- Tracking progress and providing weekly updates to the team.

Client Communication

- Ensuring smooth communication between the team and clients to keep projects on track.
- Providing updates on project progress and meeting client expectations.
- Relaying client feedback to the team and ensuring it’s addressed efficiently.
- Supporting the business owner with day-to-day communication and updates as needed.

Content and Ad Support

- Organizing raw content submissions and ensuring timely delivery.
- Setting up ad campaigns on platforms like Meta, TikTok, and YouTube, following detailed SOPs.
- Verifying ad creatives meet platform specifications and campaign objectives.
- Optimizing content for Instagram Reels, TikTok, and YouTube Shorts for maximum performance.

Team Coordination

- Hosting weekly team check-ins to review priorities and progress.
- Assisting with onboarding new tea ---------- mbers and ensuring they understand SOPs and workflows.

Administrative Tasks

- Maintaining project management tools like Notion, Calendly, Slack, and others.
- Assisting with reporting performance metrics for clients and internal projects.

Who You AreWe’re looking for someone who is:

- Organized and thrives on structure.
- Detail-oriented, ensuring all deliverables meet high standards.
- Proactive, anticipating needs and solving challenges before they arise.
- A strong communicator with excellent written and verbal English skills.
- Tech-savvy, familiar with tools like Notion, Calendly, Slack, and social media platforms.
- A problem solver who thinks critically and works independently.

Requirements

- Proven experience as a Virtual Assistant, Project Manager, or similar role.
- Familiarity with short-form video content creation or social media ads is a plus.
- Availability during U.S. business hours (9 AM-5 PM CST) and on weekends.
- Advanced skills in Notion.
- Reliable internet connection and suitable work setup.
- Willing to work weekends.

What’s In It For You

- Competitive monthly salary.
- Opportunities to grow within a rapidly scaling agency.
- Flexible working hours with a supportive team environment.
- Paid training and access to resources to enhance your skills.
- Part-time role with the opportunity to transition to full-time.

How to Apply If you’re excited to join our team, send us the following:

- Your updated resume.
- A brief cover letter explaining why you’re the best fit for this role.
- Examples of past experience managing projects or working in a similar position.
- A 20-40 second video explaining why you’d be a great fit for our team.

We will only be taking applicants seriously if they fill out the jot form below!
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We look forward to working with you!