Virtual Assistant for a Construction Survey Services Company

A leading construction company specializing in survey services across the UK and we pride ourselves on delivering high-quality, innovative solutions to our clients in the construction, engineering, and architecture sectors. As we continue to expand our operations, we are seeking a highly skilled and motivated General Administrative Assistant Manager to join our dynamic team.

Role Overview:
As the General Administrative Assistant Manager, you will play a crucial role in supporting the day-to-day operations of our construction survey services department. Working closely with project managers, engineers, and surveyors, you will provide administrative assistance, facilitate communication, and ensure the smooth functioning of various projects. This role requires a strong background in construction, engineering, or architecture, as well as exceptional organizational and communication skills.

Key Responsibilities:
Assist project managers and team members with administrative tasks, including document management, scheduling, and correspondence.
Coordinate meetings, conference calls, and appointments, ensuring all stakeholders are informed and prepared.
Maintain accurate records of project documentation, contracts, and regulatory compliance requirements.
Liaise with clients, subcontractors, and suppliers to facilitate project coordination and communication.
Prepare and distribute reports, presentations, and other project-related documents as required.
Manage expenses, travel arrangements, and logistical support for project teams.
Provide general office support, including answering phones, managing mail, and ordering supplies.
Support the implementation and use of project management software and tools, with expertise in Bluebeam preferred.
Assist with other ad hoc tasks and projects as needed.

Requirements:
A background in construction, engineering, or architecture is essential.
Previous experience working in administrative roles within the construction industry, with knowledge of UK construction practices and regulations.
Excellent English communication skills, both written and verbal, with the ability to interact effectively with diverse stakeholders.
Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
Experience using Bluebeam or similar software for document management and collaboration.
Ability to work independently with minimal supervision, as well as part of a team.
Flexibility to adapt to changing priorities and work hours as required.
A degree in a relevant field is preferred but not required.

Device/Workstation Minimum Requirements:
Available to work during US Business hours
Dedicated workspace with zero distraction or noise
A functioning computer (ideally with at least 8GB RAM and an i3 Intel Core Processor or higher and/or its equivalent) as well as a backup computer that is always readily available
Fast, stable internet (minimum dedicated 20 Mbps - download/upload) and a backup internet connection that is always readily available
Good working headset (preferably with noise-canceling feature)
Clear webcam

Please fill out this form: https://forms.gle/buCdTPzpEBCNcdLw5 if you believe you have what it takes to develop a rewarding career with us. There is no need to contact us by message or email. Just so you know, in this post and in our future communications, we place a high value on attention to detail and following directions.

Those who will proceed with the initial assessment will receive invitations from us.

Thank you, and we look forward to establishing a positive working relationship with you.