Virtual Assistant/ Social Media Manager

Position: Virtual Personal Assistant
Hours: 8 hours per week (4 hours in meetings, 4 hours executing tasks)
Role Overview
As my personal assistant, you will help streamline my workflow across multiple projects and businesses. Your responsibilities will focus on client management, content organization, scheduling, and portfolio development. You will play a key role in ensuring my work is structured, deadlines are met, and content strategies are executed efficiently.
Key Responsibilities
1. Client Management & Social Media Support
Maintain and organize client files with all necessary information.
Review content provided via Google Drive and create structured content pieces.
Conduct research and develop content maps one month in advance (e.g., May’s content request due by April 5).
Content map should include:
Types of content needed
Captions for each piece
Strategic reasoning for the content choices
Organized in an Excel spreadsheet, then transferred to Trello upon approval.
Develop a content approval process to ensure quality and consistency.
Review and implement feedback on content before publishing.
Schedule finalized content in Buffer and submit for final approval.
2. Calendar & Daily Agenda Management
Provide a daily email overview outlining:
Tasks to be completed for the day.
Summaries of important emails.
Scheduled meetings with times and links.
Ensure deadlines and key dates are highlighted for priority management.
Maintain and update my schedule across multiple businesses.
3. Portfolio Development & Website Design
Assist in designing a personal portfolio website to showcase my work.
Help define and refine brand identity (color schemes, typography, logos, etc.).
Structure website content to highlight case studies, services, and testimonials.
Build and update the site using a suitable platform (Wix, Squarespace, WordPress, or custom).
Regularly update the portfolio with new projects and content.
Meeting & Execution Structure
4 Hours of Weekly Meetings: Reviewing priorities, projects, and approving content.
4 Hours of Execution Work: Organizing files, creating content plans, updating platforms, and managing workflow.
Ideal Skills & Qualifications
Strong organizational and project management skills.
Experience in content creation, social media scheduling, and strategy development.
Familiarity with Trello, Buffer, Google Drive, and Excel.
Knowledge of website design and branding principles.
Excellent communication and ability to summarize key information effectively.
Next Steps
If you’re interested in this role, please respond with:
Your experience related to the outlined tasks.
Any relevant portfolio examples (if applicable).
Availability for a short introductory call.
Looking forward to working with someone detail-oriented and proactive!