Bilingual Transaction Coordinator

About Us

Vitalis Outsourcing provides trained, vetted, and managed Executive Partners for real estate, property management, legal, home service, and other growing service-based businesses.

We go beyond simply placing support staff. Our team focuses on recruiting, matching, and managing top-tier Executive Partners so they can become reliable and valuable members of the businesses we support.

At Vitalis, we value professionalism, reliability, and long-term growth. We’re committed to building strong partnerships, supporting our tea ---------- mbers, and creating opportunities for career development in a positive and collaborative environment.


About the Role
We are hiring a full-time Bilingual Executive Partner / Real Estate Transaction Coordinator who is fluent in Spanish and experienced in handling real estate transaction processes.

This role is ideal for someone who is organized, detail-oriented, reliable, and comfortable working inside real estate systems and MLS platforms.


Working Hours
Monday to Friday , 8:00 AM – 5:00 PM CST

What’s in it for you?
* Stable full-time employment with long-term career growth opportunities
* PTO and health insurance benefits available
* A positive, supportive, and collaborative team environment
* Clear systems, structured processes, and ongoing guidance from leadership
* Opportunities to grow into senior transaction coordinator, operations assistant, or account manager roles


As a Transaction Coordinator, You Will Be Responsible For:
* Managing and uploading transaction documents through Paperless Pipeline
* Organizing and maintaining files within Google Drive
* Uploading and updating listing documents in Navica, FLEX, and Realtracs
* Drafting and processing documents using Transaction Desk
* Monitoring transaction timelines, task lists, and status updates
* Creating and maintaining listing, referral, and closing files
* Reconciling spreadsheets and conducting audits to ensure accuracy
* Following SOPs, compliance requirements, and internal processes
* Providing daily updates and communicating pending items or concerns with the team.

What Makes You a Great Fit:
* Fluent in Spanish with strong written and verbal communication skills
* Experienced in real estate transaction coordination
* Highly organized with strong attention to detail
* Able to manage deadlines, follow-ups, and multiple tasks efficiently
* Comfortable working within MLS systems and real estate platforms
* Skilled in document management and file organization
* Professional, reliable, and team-oriented
* Open to feedback and eager to grow
* Interested in long-term and stable career opportunities

Nice to Haves:
Experience with any of the following is a plus:
* Paperless Pipeline
* Transaction Desk
* Navica
* FLEX
* Realtracs
* MLS listing support
* Listing and closing document management
* Spreadsheet tracking and reconciliation


Our Hiring Process:
* Initial application review
* Interview process
* Skills and experience assessment
* Final interview / client endorsement
* Job offer and onboarding


Think You’d Be a Great Fit?
* Please send the following to ----------
Subject Line: Bilingual Real Estate Executive Partner Application

* A short video introduction about yourself
* Your real estate transaction coordination experience
* The real estate platforms and tools you’ve used
* Your experience with Paperless Pipeline, Transaction Desk, Navica, FLEX, or Realtracs
* Your Spanish fluency level
* A short voice recording introducing yourself in both English and Spanish
* Why you’re looking for a long-term role
* Your availability and preferred schedule