Virtual Assistant - Editorial Assistant

Editorial Assistant - Career Advice Publication

About the Role:
We're hiring an Editorial Assistant to support ---------- , an established career advice publication with 20,000+ monthly visitors and 8,000+ email subscribers. This is a stable, part-time remote position perfect for someone who is detail-oriented, reliable, and enjoys working behind the scenes to make content shine.

What You'll Do:
- Format and publish 10 articles every 2 weeks in Squarespace
- Add images, newsletter signup boxes, author bylines, tags, and categories to articles
- Create bi-weekly "Weekly Edition" pages showcasing our latest content
- Update the homepage when new editions are published
- Assemble and schedule email newsletters in Squarespace Email Campaigns
- Create simple lead magnets (PDF guides, calculators) as needed

Schedule & Pay:
Part-time: Up to 10 hours per week
Rate: $5/hour
Flexible schedule, but must meet bi-weekly publication deadlines
Work several weeks in advance (articles are written ahead of time)

What We're Looking For:

Must Have:
- Excellent attention to detail (this is critical!)
- Strong reliability - you meet deadlines consistently
- Good English writing skills
- Comfortable learning new tools quickly
- Stable internet connection

Nice to Have:
- Squarespace experience (we can train you if needed)
- Canva or graphic design experience
- ChatGPT or AI tool familiarity
- Newsletter or email marketing experience
- Google Drive proficiency

Why This Role is Great:
- Consistent, predictable work every two weeks
- Clear instructions and straightforward tasks
- Work with an established, growing publication
- Opportunity to learn Squarespace, email marketing, and content production
- Potential to expand into content creation and SEO work

Ideal Candidate:
You're the type of person who catches typos others miss. You like organizing things and making sure everything is in its right place. You take pride in doing things correctly the first time. You're reliable, communicate proactively, and enjoy supporting a publication behind the scenes.

Application Process
To apply, please email ----------
1. Email Subject: "Editorial Assistant - [Your Name]"
2. In Your Email, include:
- Brief introduction (2-3 sentences about you)
- Why this role interests you
- Your relevant experience (even if minimal)
- Your availability (hours per week and timezone)
- Any questions you have
3. Attach:
- Your resume
- 2-3 references (or LinkedIn profile)
3. Answer these quesitons:
- Do you have experience with Squarespace? If yes, please briefly describe what you've done.
- Describe a time when your attention to detail caught an error that others missed.
- How would you prioritize tasks if you had 10 articles to format and a newsletter to send in the same week?
- What is your typical turnaround time for completing assigned tasks?
- Are you comfortable working with AI tools like ChatGPT for creating images?

About OptimCareers:
OptimCareers is a career advice publication that provides insider recruiting knowledge to job seekers. We rank #1 for competitive career keywords and have built a trusted audience through data-driven, analytical content. Our Managing Editor has 10+ years of recruiting experience and brings an insider's perspective to career development.
This is a long-term opportunity for the right person. We value consistency, reliability, and attention to detail above all else.