Virtual Assistant – Content & Operations

About Alisa Maxime Studio

Alisa Maxime Studio is a luxury live-fashion-sketching agency working with the world’s top brands.

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We operate nationwide across 20+ U.S. cities and produce hundreds of art-driven activations each year.

Our team is growing, and we need a highly organized, fast-learning Virtual Assistant to support content management, event operations, and internal systems.

Role Overview

This role is the backbone support for our Content Manager and Operations team.
You will:

Primary Focus

- Sort, organize, tag, and prepare content (photos, videos, sketches) coming from all our events (NYC, LA, Chicago, Miami, Dallas, Austin, etc.)
- Maintain structured libraries of raw content for editing, social media, and client galleries
- Work daily inside Google Drive, Google Sheet, WIX CMS and messaging hubs to keep content flowing smoothly
- Help identify the best shots, remove duplicates, rename files, and prep everything for posting/archiving

Secondary Support

- Support operations with simple logistics tasks (checking event details, confirming data, updating sheets)
- Help prepare basic documents, summaries, and checklists for events
- Assist with artist compliance (saving files, organizing portfolios, checking formats, etc.)
- Provide admin help when needed — saving invoices, organizing screenshots, renaming files properly
- Help maintain consistency of brand assets and templates
- Assist with social media prep (sorting content into categories, selecting best clips, prepping assets for captions)

Requirements

- Close-to-native written English (clear writing, clean notes, excellent comprehension)
- Very strong attention to detail
- Highly organized and reliable
- Fast learner, proactive, able to work independently in an async environment
- Comfortable with Google Drive and digital tools
- Stable internet connection
- Flexible schedule + one or two calls per month on US Central work time

If you are organized, reliable, detail-oriented, and great with digital tools - this job will be a perfect long-term fit.