Virtual Assistant / Admin Coordinator/Buisness Manager

Virtual Assistant / Admin Coordinator – Urban Power????? Melbourne, VIC (Remote / Virtual Role)
Urban Power is a growing Melbourne-based electrical business looking for a reliable and proactive Virtual Assistant to join our team and help with the day-to-day operations of the business.
This role is ideal for someone with experience in administration, project coordination, estimating support, bookkeeping, accounting, or trade business operations. We are looking for someone who can become an important part of our team and help keep everything running smoothly behind the scenes while assisting us in managing and growing the business.
About the Role
You will assist with a variety of tasks across the business, including:
* General administration and customer support
* Managing jobs and scheduling through ServiceM8
* Assisting with invoicing and quoting
* Supporting accounts administration and bookkeeping using Xero
* Organising paperwork, emails, and job information
* Following up clients, suppliers, and subcontractors
* Assisting with social media posting and business presence
* Supporting the team with day-to-day operations
* Helping improve systems and workflows
* Assisting management with business organisation and operations
What We’re Looking For
The ideal candidate will have:
* Previous admin or virtual assistant experience
* Experience using ServiceM8 (preferred)
* Experience using Xero
* Bookkeeping or accounting experience is highly regarded
* Strong communication and organisational skills
* Attention to detail and ability to multitask
* Confidence working independently
* Experience working with trade or construction businesses is highly regarded
* Social media/content experience is a bonus
* Availability to work during our business hours of 8:00am – 4:30p ---------- lbourne time (AEST/AEDT)
Position Details
* The role will initially begin at 3 days per week
* There is opportunity for the role to expand into 5 days per week for the right candidate
* Remote/work from home position
Application Instructions
To show that you have read the full job description, please use the subject line:
“Duke and Hazel Job Application”
when submitting your application.
Please also include a strictly 1-minute video introducing yourself and explaining why you believe you would be a great fit for this position.
Applications submitted without the correct subject line or video may not be considered.
Please send all applications ----------
What We Offer
* Flexible remote work
* Ongoing long-term opportunity
* Supportive and growing team environment
* Opportunity to grow with the business
If you are organised, reliable, and enjoy helping businesses operate efficiently, we would love to hear from you.