Virtual Assistant

Company Overview:
N&M Properties LLC is a growing real estate investment firm. We are looking for a highly organized, reliable, and proactive Virtual Assistant to join our team. You will support our general administrative operations, property management, and lead generation.

Job Description & Core Responsibilities
N&M Properties is seeking a highly organized, detail-oriented, and proactive Virtual Assistant to manage daily operations and administrative workflows.

Key Responsibilities:

Email & Communication Management: Monitor and answer daily emails promptly, serving as a primary point of contact for real estate agents, contractors, lenders, clients, attorneys, title companies and CPAs. Inform additional tea ---------- mbers of required administrative action to be taken.

Calendar & Meeting Management: Efficiently schedule professional meetings, coordinate appointments across multiple parties, and actively maintain the owner's daily work calendar to prevent scheduling conflicts.

Financial Coordination: Process and track inbound and outbound payments to all above noted parties.

Document Organization & Filing: Systematically file, categorize, and organize all expense receipts, invoices, contracts, and business documents into Google Workspace (Google Drive).

Property Management Communication: Coordinate maintenance requests and maintain communications with tenants.

Lead Generation: Assist in lead generation: pulling list data, analyzing property values, and tracking market changes.

Requirements:
Language Fluency: Exceptional verbal and written English communication skills, with the ability to interface professionally with attorneys, CPAs, real estate agents, and lenders.

Technical Proficiency: Hands-on experience with Google Workspace (specifically Google Drive for document organization and file management).

Financial Literacy: Basic understanding of bookkeeping principles, including the ability to accurately categorize expense receipts and process inbound/outbound payments securely.

Real Estate Familiarity: Prior experience working with real estate investors, property managers, or real estate agencies is highly preferred.

Schedule & Availability: Ability to work a fixed Monday–Friday schedule fully aligned with US Eastern Standard Time (EST) business hours for real-time collaboration.

Attention to Detail: Absolute precision in following multi-step processes, administrative guidelines, and security protocols (tested directly via the mandatory application instructions).

Workplace Infrastructure: A reliable, high-speed internet connection, a quiet remote working environment, and a functional computer equipped with a webcam and microphone for video meetings.

Legal Compliance: Willingness to sign a comprehensive Non-Disclosure Agreement (NDA) to protect sensitive corporate financial records and proprietary operations prior to onboarding.

Job Details & Compensation Structure
Compensation & Payment Schedule
Starting Rate: $5.00 / hour (Paid in USD).

30-Day Probationary Period: During your first 30 days, pay will be disbursed weekly every Friday to ensure a smooth transition and build mutual trust.

Standard Pay Schedule: Upon successful completion of the 60-day probationary period, payments will transition permanently to a bi-weekly (every two weeks) schedule.

Schedule & Work Hours
Work Days: Monday through Friday.
Off Days: Saturday and Sunday (Weekend Off).
Shift Type: Full-Time, 40 hours per week

Time Zone Alignment: Candidates must be available to work during US Eastern Standard Time (EST) business hours [Insert hours here: e.g., 9:00 AM to 5:00 PM EST] for real-time collaboration and team communication.

Benefits & Perks
Base Salary Position: Please note that this is a direct contractual position. We do not offer health insurance, paid time off (PTO), or secondary benefits packages at this time.

Growth Opportunity: We believe in rewarding high performance. Long-term tea ---------- mbers will have opportunities for performance-based bonuses and rate increases as the company scales.

Critical Application Instructions (How to Apply)
We receive a high volume of automated applications. To ensure you actually read this job posting and possess the high level of attention to detail we require, you must follow these exact instructions, or your application will be automatically rejected:

Change the subject line of your application/email to: "Applying for N&M Properties VA Position". The very first sentence of your cover letter or message body must read exactly: "My most important value is (write your most important value here)."

Provide a brief 2–3 sentence summary of your previous experience assisting real estate investors or managing administrative property tasks.

Include a link to your updated resume and your OnlineJobs.ph profile.

Next Steps in the Application Process
To respect your time and ours, N&M Properties utilizes a structured, multi-stage hiring process. Candidates who successfully follow the application instructions above can expect the following progression:

Stage 1: Initial Screening & Attention-to-Detail Check. We will instantly review applications to verify compliance with our instructions. Candidates who skip the mandatory subject line or opening sentence will be automatically disqualified.

Stage 2: Paid Skills Assessment. Shortlisted candidates will be contacted via email and given a small, practical mock task (e.g., researching specific property data or drafting a sample tenant communication). This task will take less than an hour, and you will be paid for your time upon submission.

Stage 3: Live Video Interview. Applicants who excel at the skills assessment will be invited to a 20-minute face-to-face video interview via Google Meet. This stage allows us to evaluate live communication, confirm technical setup/internet reliability, and discuss operational alignment. Following a conditional offer of employment, candidates will be requested to sign a Non-Disclosure Agreement (NDA) prior to beginning employment.

Stage 4: Job Offer & Weekly Onboarding. The selected candidate will receive a formal offer letter detailing the start date, tech stack setup, and immediate training resources to begin their paid, weekly-disbursed 30-day probationary period.