Virtual Assistant

Jan Gunter Realty
Virtual Assistant — Systems, Database & Brand Support
(20 hrs/week | Remote)
Role Summary
This is a systems-driven role for someone who takes ownership, brings order to complexity, and executes with
consistency. You will be responsible for building and maintaining the operational backbone of a real estate
business — starting with database cleanup and expanding into systems, reporting, and brand support.
Core Responsibilities
• Own CRM accuracy and structure (KW Command required)
• Design and implement scalable tagging and database systems
• Build and document repeatable workflows (sellers, buyers, follow-up, marketing)
• Execute weekly seller reports and market tracking without reminders
• Maintain complete, organized deal files and property documentation
• Pull comps and support pricing decisions
• Conduct market research (Crexi, RealNex, MLS, ---------- )
• Manage follow-up systems and calendar coordination
• Maintain content organization and support brand consistency
• Identify inefficiencies and improve systems proactively
This role does not manage transactions or closings
Who This Is For
You are methodical, steady, and take pride in getting things right. You follow through and don’t require constant
direction. You are comfortable working with detailed, factual, and contractual information. You communicate
clearly, handle conflict professionally, and build strong relationships. You enjoy systems, databases, and
improving how things work.
Performance Standards
• 90%+ database completeness and accuracy
• 100% on-time delivery of seller reports
• No dropped follow-ups or missed recurring tasks
• Clear, documented systems in place
• Minimal oversight required
Apply
Send resume and cover letter to Jan Gunter
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