Virtual Assistant

## Virtual Assistant Job Description

I'm seeking a detail-oriented virtual assistant to support both my professional training business (Max Academy) and personal networking activities. This role will primarily focus on administrative and marketing tasks including lead generation, email outreach campaigns, class operations support, and experience planning. The ideal candidate will be comfortable managing multiple priorities across business development (65%), operational support (25%), and personal relationship management (10%), helping to create a sustainable growth system for both my AI engineering education business and personal network.

### The Ideal Virtual Assistant:

- Eager to learn, especially about AI, automation tools, and entrepreneurship. I don't require prior experience, but ideally, you are a curious and fast learner.
- Engineering/process mindset or background – for example, maybe you studied chemical engineering or any other engineering field in school.
- Available 8am-noon PST, Monday-Thursday.

### About the Job:

- You'll have an opportunity to learn. I'm interested in investing in your career growth, as well as my own.
- You'll learn about outreach marketing, AI, and entrepreneurship.
- You'll have autonomy to do your job. I have high expectations but don't micromanage.
- $500 / mo for ~15 hours per week.

I'm an experienced entrepreneur launching a new company called Max Academy. You'll mostly be supporting that company (80%), as well as my personal life (20%). Read more about that below.

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## Applying for the Job

In your response, please answer the following questions. I will choose 10 people to do a $50 paid evaluation task, and will hire from that group.

1. What are you interested in learning, both for your career development and personal interests (e.g., gardening, making YouTube videos)?
2. What is your interest and experience in technology and AI?
- n8n (Upgrade to see actual info) is an example of something you might learn in this job – is that interesting to you?
- Were there any n8n integrations that might have helped you in a previous job?
3. What makes this job a good fit for your goals and interests?

Note: I don't mind if you use AI to help you answer those questions, but would love to genuinely learn a little about you!

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## Max Academy

Max Academy provides professional AI training for experienced engineers. We offer a six-week cohort class as well as a la carte advanced workshops. Our primary marketing strategy involves offering free workshops in engineering companies in Silicon Valley and promoting the course.

### How Do I Know Things Are Going Well with Max Academy?
- I meet my weekly target of meetings with leads (engineering leaders or senior engineers).
- This is the output of a successful, regular outreach.
- I have a backlogged schedule of free workshops running throughout the Bay Area (at least one a week).

### Virtual Assistant Activities:

- Lead generation (30%) – Sifting through my personal network or doing LinkedIn searches to identify leads.
- Outreach (30%) – Managing email campaigns and follow-ups to set up meetings.
- Class operations (20%) – Assisting with any manual work related to student follow-ups, homework checking, etc.
- Recruiting / Staffing (5%) – Sourcing and onboarding specialized staff (e.g., accountants, tax preparers, designers).
- Business Operations (5%) – Accounting and minimal filing work for a small business.
- Documentation (10%) – Creating strong process documentation for our activities.

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## Personal

I want to nurture my personal relationships. I have a large number of past connections that I do not nurture well.
My plan is to start hosting and arranging learning and experiential activities to reconnect with people and bring them together in meaningful ways.

### Virtual Assistant Activities:

- Experience Planning – Brainstorm and research different experiences and fun learning opportunities.
- Includes activities for both adults and children (I have a nine-year-old daughter).
- Outreach – Regularly check in with my existing network.
- Keep notes on people to understand their interests and how I can help them.
- Operations – Simple household tasks such as trip planning, taxes, and paperwork.