Transaction Coordinator (Remote – Night Shift)

Job Title: Transaction Coordinator (Remote – Night Shift)

Must have previous real estate closing, transaction coordination, title, escrow, or mortgage documentation experience

Client Industry: US-based Real Estate Investment Fund
Schedule: USA Monday – Friday (sometimes weekend): 9:00 PM – 5:00 AM Manila Time (9:00 AM – 5:00 PM EST)
Rate: $6-$8 USD/hour
Compensation: Competitive USD-based salary + PTO + Paid US Holidays


Job Overview:
We are seeking a highly organized, detail-oriented Closing Assistant to support the Closing Director with all administrative and documentation workflows related to real estate transactions. This role is essential to maintaining accuracy, compliance, and efficiency across our closing pipeline. The ideal candidate is proactive, dependable, and comfortable managing multiple tasks in a fast-paced environment. Strong written communication and exceptional attention to detail are must-haves.

This position plays a direct role in ensuring smooth closings, accurate document preparation, and timely submissions that impact company performance, client satisfaction, and operational excellence.

Key Responsibilities:

Document Preparation & Transaction Support
• Draft Purchase and Sale Agreements, Extensions, Addendums, Assignments, Transfer Forms, and Deeds for real estate transactions.
• Prepare and route refinancing applications and term extensions for internal and external approval.
• Prepare Profit Share Agreements and coordinate electronic signature collection.

File Management & Compliance
• Retrieve, review, and upload recorded deeds and supporting documents into the company database.
• Ensure all closing documents meet company standards.
• Send deeds for e-recording and track submission status through completion.
• Maintain organized transaction files to support auditing, compliance, and future reference.

Administrative Coordination
• Prepare and route Purchase and Resale approvals.
• Create shipping labels and coordinate outbound document packages when needed.
• Assist the Closing Director with daily workflow management, prioritizing tasks based on urgency and deadlines.
• Coordinate notary signings for closings

Other Office Administrative Tasks
• Manage Asset Service connections like power and gas
• Review all incoming mail and prep for delivery to designated internal tea ---------- mbers
• Review property tax statements and coordinate taxes due in a timely manner



Qualifications:
• 2+ years of experience in real estate closings, transaction coordination, title, escrow, mortgage processing, acquisitions, dispositions, or related administrative support
• Strong understanding of real estate transaction documents, closing timelines, and required follow-up steps
• Excellent attention to detail, especially when reviewing names, dates, numbers, fees, signatures, and property information
• Strong written English communication skills and the ability to follow up professionally and persistently
• Ability to manage multiple files, deadlines, and moving parts without losing accuracy
• Comfortable working independently in a remote environment with minimal supervision

Preferred Skills:
• Experience supporting U.S. real estate transactions, title companies, escrow teams, lenders, investors, or real estate attorneys
• Familiarity with settlement statements, title commitments, closing disclosures, payoffs, lien releases, and closing packages
• Experience using tools such as Google Workspace, Microsoft Office, DocuSign, Dotloop, AppFolio, Buildium, Yardi, HubSpot, ---------- , Asana, Airtable, or similar systems
• Strong process mindset with the ability to improve checklists, trackers, and repeatable workflows
• High accountability, discretion, and follow-through when handling sensitive transaction information

Logistics & Compensation:
• Location: 100% Remote, Online
• Schedule: USA Monday – Friday (sometimes weekend): 9:00 PM – 5:00 AM Manila Time (9:00 AM – 5:00 PM EST)
• Stability: This is a long-term, 40-hour/week position.
• Rate: $6-$8 USD/Hour
• Compensation: Competitive USD-based salary + PTO + Paid US Holidays

***This Company is committed to a long term online position. This is a really solid, good opportunity for someone who wants stable online work with really good trustworthy people. They will require you to produce good work. Don't apply if you won't work hard, communicate clearly, and follow through on deadlines.

Multi Step Hiring Process with Testing and Multiple Interviews – the quality of the job is worth it!

Job Type: Full-time