The Most EXCELLENT Executive Assistant Needed

Job Title: Executive Assistant (Virtual/Remote)
Reports to: CEO, The Institute of Ancestral Medicine
Industry: Holistic Health and Wellness, Coaching, and Education
Salary: Negotiable

Read the entire job post to be considered.

You must be an individual that is committed to excellence. This position will grow you and reward you both personally and professionally.

I am a CEO that takes great care of my team. However, I have very high standards. If you're ready to put in the work to help me help as many people as possible, read on!

Job Summary:
The Institute of Ancestral Medicine is a leading force in the Holistic Health and Wellness industry, offering transformative coaching and educational programs. As our Executive Assistant, you will play a crucial role in supporting our CEO and ensuring the smooth operation of our daily activities. This role requires a dynamic, organized, and proactive individual who is passionate about holistic wellness and thrives in a fast-paced, virtual environment.

Core Responsibilities:

Executive Support: Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements. Prioritize and respond to emails and communications on behalf of the CEO.
Project Management: Oversee projects using Basecamp and Airtable, ensuring deadlines are met and deliverables are completed.
Communication: Draft, edit, and manage correspondence, reports, and presentations for internal and external use.
Event Coordination: Organize virtual events, webinars, and team meetings, including logistics, scheduling, and post-event follow-up.
Software Integration: Utilize tools like Thrivecart, Zapier, and Shopify to streamline operations and integrate processes across platforms. The secret word is Cempejack.

Non-Core Responsibilities:

Social Media Support: Assist with content scheduling and monitoring social media platforms as needed.
Administrative Tasks: Perform general administrative duties such as filing, invoicing, and expense tracking.
Client Support: Provide occasional support to clients by answering inquiries and directing them to appropriate resources.
Research: Conduct research on holistic health trends, competitors, and new tools to enhance company operations.
Team Support: Assist other team members with miscellaneous tasks during peak times or special projects.
Day-to-Day Activities:

Begin the day by reviewing the CEO's schedule and preparing any necessary documents or materials.
Monitor emails and communication platforms, responding to or delegating tasks as needed.
Coordinate with team members to ensure projects are on track and update the CEO with any critical issues.
Manage and organize files, ensuring all documents are easily accessible and up-to-date.
Schedule and set up virtual meetings, preparing agendas, and taking minutes as required.

How the Position Fits into the Organization:
The Executive Assistant is pivotal in ensuring that the CEO can focus on high-level strategic goals by managing day-to-day operations. This role enhances communication across the organization, supports the team’s productivity, and contributes to the smooth operation of The Institute of Ancestral Medicine.

Qualifications:

Hard Skills:

Proficiency in Basecamp, Google Workspace, Airtable, Thrivecart, Zapier, Shopify, and Calendly.
Strong project management and organizational skills.
Excellent written and verbal communication abilities.
Experience in event planning and coordination.
Ability to handle confidential information with discretion.
Fluent in English (Reading and Writing)
Strong commitment to excellence

Soft Skills:

Highly organized with strong attention to detail.
Proactive and able to anticipate the needs of the CEO and the organization.
Adaptable and comfortable working in a fast-paced, virtual environment.
Strong problem-solving skills with the ability to think critically and make decisions independently.
Passionate about holistic health and wellness, with a commitment to personal growth and learning.

Benefits:
Competitive Weekly Pay
13th Month Pay
Paid Time Off
Bonuses Based on Performance
Infinite Room for Growth
& More

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