Sales Administration & Strategic Support

| ARE YOU THE DIAMOND WE ARE LOOKING FOR? | Amazing role with high level benefits! | Immediate / ASAP Start |

Are you someone who thrives in structure, precision, and process but loves a little extra sparkle?
Do you find satisfaction in making sure nothing slips through the cracks, every task is completed at the right time, and systems run exactly as they should but still loves to have a chat?

If you are highly organised, detail focused, fast, and disciplined with execution but still has a great sense of fun, you might be exactly who we are looking for. Welcome to your Ultimate career move!

| ABOUT THE ROLE |

We are hiring for one role and looking for a diamond. You are rare, and so is this role. This Sales Administration & Strategic Support position will join our long-term and well-established Filipino team at My Ultimate Events, Australia’s leading events company for hens, bucks, and team celebrations.

This role exists to ensure operational excellence across the sales and client communication system.
You will act as the backbone of process execution, ensuring CRM accuracy, scheduled follow-ups, structured messaging, and task allocation are completed correctly and on time. You are the safety net that ensures nothing is missed.
You will work closely with the sales and client teams, to ensure that each and every lead is handled with care and no one is left behind.

Your focus is speed, accuracy, compliance with process, and ensuring that all structured communication workflows are executed correctly. It is important that whilst many processes are structured we are looking for that special someone who understands when the typical structure doesn’t apply and the communication needs to be escalated.
You will collaborate closely with your Australian & Filipino partners, syncing daily and escalating clients if required. You will also work independently for large portions of the day, confidently managing your workload and keeping momentum moving without constant instruction.

We are not filling a seat. We are looking for someone highly disciplined, structured, fast, detail-oriented, and reliable who can execute repeatable processes flawlessly every day.
We are 15 years established and operating across Australia, with a Filipino Australian team that has worked together long term.
We reward loyalty, invest in growth, and offer genuine long-term stability within an organised, high-performance operational environment.

| CORE RESPONSIBILITIES |

• Maintain CRM accuracy, ensuring all statuses, notes, tags, and follow-up dates are correctly recorded and consistently updated.
• Execute structured communication tasks, lead nurture texts, and scheduled follow-ups for dormant leads.
• Monitor scheduled follow-ups and ensure all leads are actioned at the correct time.
• Complete CRM & calendar housekeeping, including identifying gaps, missing follow-ups, or incomplete records, and correcting or flagging them.
• Create transcripts and structured notes from calls and ensure they are allocated correctly.
• Prepare and maintain accurate reports for sales reporting & data management
• Ensure every scheduled call outcome is accounted for in the correct processes.
• Identify when client communication needs to be escalated to other team members

| WHO YOU ARE |

• Highly organised, detail focused, and process driven.
• Fast, accurate, and disciplined in task execution.
• Comfortable working in structured environments.
• Strong attention to detail, especially in CRM data accuracy and timing.
• Able to manage multiple tasks and follow-up schedules without error.
• Reliable and consistent in completing repetitive but critical workflows.
• Understands the importance of when and how to escalate client communication

| YOU MUST HAVE |

• Experience in administration, CRM management, operations support, or structured process-based roles.
• High level attention to detail and accuracy in written work and data entry.
• Experience using Microsoft Teams, Outlook, Word, OneDrive, and CRM systems.
• Strong written English for communication tasks.
• Comfortable working in a fast-paced operational environment with deadlines.
• Quiet home office, fast wired internet, and a Windows PC (not Mac).
• Previous offshore experience with an Australian, US, or UK based company is an advantage.
• Previous experience in a sales role is also considered an advantage but not necessary

| WORK HOURS |

Please only apply if you can consistently commit to these exact hours every week.
Hours Brisbane Time / Manila Time
Tuesday 10:00am to 7:00pm (8:00am to 5:00pm Manila)
Wednesday 10:00am to 7:00pm (8:00am to 5:00pm Manila)
Thursday 10:00am to 7:00pm (8:00am to 5:00pm Manila)
Friday 10:00am to 7:00pm (8:00am to 5:00pm Manila)
Saturday 10:00am to 7:00pm (8:00am to 5:00pm Manila)
Brisbane is UTC+10 and does not use daylight savings.

| SALARY AND BENEFITS |
• 50,000 PHP per month depending on experience and skill.
• 13th month pay.
• All Filipino public holidays fully paid and you do not come to work.
• 15 days paid annual leave.
• Team huddles, mentorship, collaboration, and a structured, supportive environment.
• Long-term, full time role with a trusted Australian company that genuinely invests in its team.

| ABOUT US |
My Ultimate Events is Australia’s leading events organisation for hens, bucks, and corporate team events.

We have been creating unforgettable experiences for over 15 years and have proudly built a strong, loyal Filipino Australian team.

We are structured, fast-moving, people focused, and operationally disciplined. We value accuracy, consistency, and strong internal systems that allow the business to run smoothly at scale.

You will not be a freelancer or a temp. You will be a valued part of a thriving company that values reliability, structure, process integrity, and long-term contribution.

| HOW TO APPLY |
Send your application directly to ---------- . We do not look at the Online Jobs inbox, so you must email to be considered.
Include:
1. A cover letter outlining your relevant administrative or CRM experience, whether you are currently working, and your notice period. This should demonstrate your natural writing style, attention to detail, and ability to follow structured instructions. No AI-generated applications will be considered.
2. A short, personalised video explaining why you are a strong fit for this role and include the code word burrito in your video
3. Your CV.
4. Confirmation of your PC specs, internet speed, and workspace setup.
If you are detail-oriented, structured, disciplined, process-driven, and reliable, and you enjoy ensuring systems run perfectly without deviation, we look forward to hearing from you.

|WELCOME TO YOUR ULTIMATE CAREER MOVE |


We cannot wait to hear from you!!!