Sales Admin & Data Tracking VA (High-Ticket Coaching)

About Us

We are a fast-growing U.S.-based high-ticket coaching company scaling beyond 7-figures. We generate leads through paid ads, DMs, and webinars. We have a full team of setters and closers, but we need a Data Hawk to ensure our sales and marketing numbers are 100?curate and easy to read.
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The Role

We don't just need someone to "input data." We need someone to own the integrity of our tracking. You will be the bridge between our sales team (closers/setters) and our marketing data. Your goal is to ensure that every dollar spent on ads and every DM sent is accounted for in a clean, easy-to-read Google Sheet dashboard.
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Responsibilities

- Daily Data Management: Reconcile CRM data (GoHighLevel/Close) with our Master Tracking Sheet.

- Funnel Tracking: Track performance across three main pillars: Call Funnel, DM Ads/Organic, and Paid Webinars.

- Sales Accountability: Audit our setters and closers daily to ensure they are logging lead sources, call outcomes, and "cash collected" correctly.

- Marketing Attribution: Connect the dots between a lead clicking an ad and that lead showing up on a sales call.

- Sheet Maintenance: Maintain and improve our Google Sheets/Airtable dashboards so they remain "the source of truth."
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Requirements

- Advanced Google Sheets/Excel Skills: You must be an expert with formulas, pivot tables, and data visualization.

- CRM Experience: High proficiency in GoHighLevel, Close, or similar sales CRMs.

- Attention to Detail: You are the type of person who notices if a $1.00 discrepancy exists between the payment processor and the tracking sheet.

- High-Ticket Knowledge: You understand the "Setter/Closer" model and how a coaching funnel works.

- Proactive Communicator: You aren’t afraid to ping a closer if they forgot to update a lead status.

- Tech Savvy: Familiarity with Zapier/n8n and ManyChat is a major plus.
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Compensation & Benefits

Salary: $700 – $1,200 USD/month (Full-time, 40 hours/week). Negotiable based on experience.

Schedule: Standard U.S. Business Hours (overlap required).

Growth: Work directly with a founder who has scaled multiple 8-figure companies.

Stability: Long-term role with a stable, growing team


How to Apply:

We are looking for someone who is highly organized and obsessed with data accuracy.

Please fill out this TypeForm to apply: ----------

Note: You will be asked to provide a brief Loom video introducing yourself and explaining your experience managing sales data for coaching or agency businesses.