Remote Inventory Analyst

Company: Gizmos Group of Companies
Department: Inventory & Supply Chain
Reports To: Inventory & Supply Chain Manager
Location: Remote (Full-Time)
Schedule: 8:00pm to 5:00am Philippine Time

COMPANY CONTEXT
The Gizmos Group is a leading retail and distribution company in Guyana, operating across
multiple divisions including electronics, beauty, duty-free, and distribution. With multiple retail
outlets and a centralized warehouse (“Bond”), the company is focused on building a world-class,
data-driven inventory system that supports growth, efficiency, and profitability.
The Remote Inventory Analyst plays a mission-critical role in achieving this vision

ROLE PURPOSE
The Remote Inventory Analyst is responsible for owning and controlling inventory intelligence
across all locations.
This role ensures:
• The right products are in the right stores at the right time
• Stock is proactively replenished, not reactively requested
• Inventory is balanced, optimized, and fully visible
• All stock movements are accurately recorded and controlled in Lightspeed Retail POS
This position replaces guesswork with data-driven decision-making

CORE RESPONSIBILITIES
1. Inventory Monitoring & Analysis (DAILY CONTROL)
• Monitor stock levels across:
• Bond (central warehouse)
• All retail outlets
• Analyze:
• Sales velocity per SKU per location
• Days of stock cover
• Stock-out risks
• Overstock / slow-moving items
• Identify:
• Gaps in stock availability
• Imbalances between locations
• Dead stock risks

2. Automated Replenishment Management
• Proactively initiate:
• Bond ? Store transfers
• Store ? Store transfers
• Ensure:
• Stores are replenished based on data, not manual requests
• Minimum and maximum stock levels are maintained
• Maintain and continuously improve:
• Replenishment logic (min/max levels)
• Stock coverage targets (e.g., 2–4 weeks)

3. Purchase Order (PO) Creation & Supplier Coordination
• Create all supplier POs in the system based on:
• Supplier invoices / proformas
• Reorder analysis
• Ensure:
• POs are created in advance of shipment arrival
• All incoming goods are properly recorded
• Track:
• PO status (ordered, in transit, received)
• Supplier timelines
• Missing or short-shipped items
• Coordinate with:
• Finance (for payment processing)
• Warehouse (for receiving readiness)

4. Pre-Allocation of Incoming Inventory
• Analyze incoming shipments BEFORE arrival
• Allocate quantities across:
• Retail outlets
• Bond stock
• Create transfer plans so that:
• Stores can see stock “in transit”
• Warehouse can execute dispatch immediately upon arrival

5. Store Stock Optimization
• Continuously monitor:
• Store-level stock performance
• Identify:
• Fast-moving SKUs needing replenishment
• Slow-moving SKUs requiring redistribution
• Execute:
• Inter-store transfers to optimize sell-through

6. Stock Health & Performance Reporting
Generate and maintain daily dashboards including:
• Out-of-stock report
• Low stock alerts
• Overstock / dead stock report
• Inventory valuation
• Sell-through rates
• Stock aging analysis
• Open POs and pending transfers

7. Inventory Accuracy & Control
• Monitor and enforce:
• Accurate stock levels across all locations
• Review:
• Daily store stock counts
• Warehouse cycle counts
• Investigate:
• Variances and discrepancies
• Negative stock situations
• Flag issues immediately to management

8. Transfer Management & Tracking
• Create and track all stock transfers:
• Ensure proper documentation and system entry
• Monitor:
• Transfers not yet received
• Delays in dispatch or confirmation
• Ensure:
• Full visibility of stock in transit

9. Loss Prevention & Cost Control
• Identify:
• Shrinkage patterns
• Unusual stock movements
• Repeated discrepancies by location
• Support:
• Return-to-supplier processes
• Supplier claims for missing goods
• Ensure:
• No unauthorized stock adjustments

10. System Integrity & Process Discipline
• Maintain strict discipline in:
• PO creation
• Stock transfers
• Inventory records
• Enforce:
• No manual stock entries outside system processes
• Continuously improve:
• Inventory workflows
• Reporting accuracy
• Data cleanliness

SYSTEMS & TOOLS
• Lightspeed Retail POS (Primary system)
• Microsoft Excel / Google Sheets (Advanced level required)
• Inventory dashboards and reporting tools
• Communication tools (Email, WhatsApp, Slack)

DAILY / WEEKLY WORKFLOW EXPECTATIONS
Daily:
• Review stock levels across all outlets
• Trigger replenishment transfers
• Monitor open POs and transfers
• Review stock discrepancies
• Update dashboards and alerts

Weekly:
• Adjust min/max stock levels based on trends
• Conduct stock balancing across outlets
• Analyze dead stock and slow movers
• Submit performance reports to management

Monthly:
• Review overall inventory performance
• Recommend improvements in stock strategy
• Support financial stock valuation and reporting

KEY PERFORMANCE INDICATORS (KPIs)
• Stock availability rate (% of SKUs in stock)
• Reduction in stock-outs
• Inventory turnover rate
• Reduction in dead stock
• Accuracy of inventory (variance %)
• Timeliness of PO creation and transfers
• Reduction in negative stock occurrences
• Store replenishment efficiency

IDEAL CANDIDATE PROFILE
Education:
• Degree in Supply Chain, Business, Finance, or related field

Experience:
• 3–5+ years in inventory, supply chain, or retail analytics
• Experience managing multi-location inventory (preferred)
• Experience with POS/inventory systems (Lightspeed preferred)

Technical Skills:
• Advanced Excel (MANDATORY)
• Pivot tables
• Lookup functions
• Data analysis
• Strong analytical and numerical skills
• System-oriented thinker

Core Competencies:
• Highly analytical – able to interpret data and make decisions
• Detail-oriented – zero tolerance for errors
• Proactive – anticipates problems before they happen
• Organized – manages multiple SKUs, brands, and locations
• Accountable – takes ownership of inventory performance
• Process-driven – enforces discipline across the system

CRITICAL SUCCESS FACTORS
• Ability to work independently and remotely
• Strong communication with on-site teams
• Discipline in following structured processes
• Confidence to challenge inefficiencies and propose improvements
• High level of trust and integrity

WHAT SUCCESS LOOKS LIKE IN THIS ROLE
• Stores are never out of key products
• Inventory is balanced across all locations
• Warehouse operates efficiently with clear transfer plans
• Management has full visibility of inventory at all times
• The company achieves higher sales with lower stock holding

STRATEGIC IMPORTANCE
This is not a support role it is a control tower position that directly impacts:
• Revenue (through product availability)
• Cash flow (through stock optimization)
• Profitability (through reduced waste and shrinkage)

Please submit your resume by applying directly through the job platform. We look forward to reviewing your application.