Remote Bookkeeping Assistant — U.S. Bookkeeping Experience Required

Position Title: Remote Bookkeeping Assistant
Location: Remote — Philippines-based candidates preferred
Work Type: Outsourced / Remote Contractor
Schedule: Part-time or full-time, depending on experience and workload
Time Zone Requirement: Must be able to work with some overlap during U.S. business hours
Experience Level: Intermediate U.S. bookkeeping experience required

About the Role

We are looking for a reliable, detail-oriented, and experienced Remote Bookkeeping Assistant to support a U.S.-based bookkeeping and tax firm. This role is ideal for someone who already understands U.S. bookkeeping standards, knows how to review books carefully, and can assist with diagnostic reports and monthly financial reporting.

This is not an entry-level position. The right candidate must be comfortable working independently, following detailed procedures, identifying bookkeeping issues, and preparing clean, organized reports for review.

The candidate must also be comfortable working through a secure remote monitored server. Because we work with sensitive client financial information, the highest standards of confidentiality, professionalism, and data security are required.

Key Responsibilities

The Remote Bookkeeping Assistant will assist with:

Reviewing client books for accuracy and completeness.
Running and assisting with bookkeeping diagnostic reports.
Identifying common bookkeeping issues, including unreconciled accounts, duplicate transactions, incorrect categorizations, negative balances, missing transactions, and unusual account activity.
Assisting with monthly financial report preparation.
Preparing or supporting preparation of monthly reports such as:
Profit and Loss Statement
Balance Sheet
Cash Flow Statement
General Ledger review
Accounts Receivable Aging
Accounts Payable Aging
Bank and credit card reconciliation summaries
Transaction review reports
Supporting month-end close procedures.
Assisting with cleanup and catch-up bookkeeping projects.
Reviewing bank feeds, reconciliations, chart of accounts, and transaction coding.
Communicating questions clearly and professionally.
Following internal firm procedures and checklists.
Maintaining strict confidentiality of all client records and financial information.
Required Qualifications

Qualified candidates must have:

Intermediate experience with bookkeeping for U.S.-based businesses.
Experience working with monthly financial reports.
Experience assisting with or preparing diagnostic bookkeeping reports.
Strong understanding of bank and credit card reconciliations.
Familiarity with U.S. bookkeeping workflows, chart of accounts, expense categorization, and month-end review.
Ability to identify errors, inconsistencies, and unusual activity in financial records.
Strong attention to detail.
Good written English communication skills.
Ability to follow instructions, checklists, and firm procedures.
Ability to work independently and meet deadlines.
Reliable internet connection and a professional remote work environment.
Willingness to work through a secure, monitored remote server.
Willingness to sign a confidentiality agreement and follow strict client data security procedures.
Preferred Experience

Experience with any of the following is preferred:

QuickBooks Online
QuickBooks Desktop
Xero
Excel or Google Sheets
Bank feed management
Month-end close process
Cleanup and catch-up bookkeeping
Financial statement review
Client bookkeeping diagnostics
U.S. small business bookkeeping
Bookkeeping for real estate, rentals, service businesses, or professional firms
Confidentiality and Security Requirements

This position involves access to confidential financial records. The selected candidate must uphold the highest level of client confidentiality.

The candidate must agree to:

Work only through the approved remote monitored server.
Not download, copy, photograph, screenshot, print, or share client information.
Keep all client information strictly confidential.
Use only approved systems and communication channels.
Follow all firm security policies.
Sign a confidentiality agreement before beginning work.

Any breach of confidentiality or data security will result in immediate termination.

Required Application Materials

Only complete applications from qualified candidates will be considered.

To apply, candidates must submit the following:

Resume or work history showing U.S. bookkeeping experience.
Example of a diagnostic bookkeeping report they have assisted with or prepared themselves.
Example of a monthly financial report package they have assisted with or prepared themselves.

Important: All examples must be fully redacted. Do not include client names, business names, addresses, bank account numbers, tax ID numbers, personal information, or confidential financial details. If you are not permitted to share prior client work, you may create a sample using demo data or fictional company data.

Incomplete applications will not be reviewed.

Ideal Candidate

The ideal candidate is careful, organized, honest, and comfortable working behind the scenes to keep client books accurate and clean. We are looking for someone who does not simply enter transactions, but understands how to review books, spot problems, and support accurate monthly reporting.

You should be the kind of person who asks, “Does this make sense?” instead of just clicking “save.” Bookkeeping is not just data entry — it is financial housekeeping, and we need someone who keeps the house in order.

How to Apply

Please submit your application with the subject line:

Remote Bookkeeping Assistant — U.S. Bookkeeping Experience

Your application must include:

Resume or work history
Redacted diagnostic report sample
Redacted monthly financial report sample

Only candidates who meet the qualifications and submit all required materials will be considered.