Real Estate Transaction Coordinator

The Opportunity

Legacy Property Buyers is a fast-growing real estate investment company that specializes in helping homeowners sell their properties through creative solutions, including cash purchases, wholesale deals, and novations.

We are hiring a Full-Time Transaction Coordinator to help manage our real estate deals from contract to closing.

This is not a basic admin role. This is not a “just update a spreadsheet and wait for instructions” position. You will be responsible for helping keep deals organized, moving, documented, and on track while communicating with title companies, agents, lenders, buyers, internal tea ---------- mbers, and other parties involved in the transaction.

If you are looking for an easy remote job where you can move slowly, wait to be told everything, or avoid pressure, this is not it.

If you are highly organized, detail-oriented, proactive, excellent at communication, and able to keep multiple deals moving without constant supervision, keep reading.

We are looking for someone who can work EST business hours, communicate in excellent English, move quickly, follow up aggressively, and take ownership of the closing process.

Compensation:
Compensation will depend on experience, communication ability, and real estate transaction coordination background.

Expected compensation may include:
Monthly base pay
Closed deal bonus
Accuracy/performance bonus

This role is full-time and long-term. We are looking for someone who wants to grow with the company, become a key part of our operations, and help us close deals faster and more consistently. This is a role where strong operators are rewarded for accuracy, ownership, and consistency.

What You’ll Own:
Your job is to help manage real estate transactions from contract to closing and make sure every deal is organized, updated, followed up on, and moving forward.

You will own the operational side of the deal process, including title coordination, document tracking, deadline management, transaction updates, closing checklists, buyer/seller file organization, and internal communication.

Your performance will be measured by your ability to:
Keep deals moving toward closing
Follow up with title companies, agents, lenders, and buyers
Maintain accurate transaction records
Track missing documents and deadlines
Communicate clearly with the internal team
Catch issues early before they become fires
Keep Podio, Slack, Google Drive, and deal records updated
Help reduce the workload from our Dispositions Manager
Maintain a high level of accuracy without needing to be babysat

This role is about ownership, speed, accuracy, and communication.

Core Responsibilities
1. Transaction Coordination + Deal Management
You will help manage active deals once they are under contract and assist with moving them toward closing.

You will be responsible for:
Opening title when needed
Confirming title has received the correct documents
Tracking title company contact information
Tracking escrow officer information
Monitoring earnest money deposit status
Tracking buyer and seller documents
Tracking closing dates and key deadlines
Following up with title companies for updates
Confirming payoffs, liens, taxes, judgments, and title issues are being handled
Updating the internal team on transaction progress
Keeping every active deal organized and moving forward

You must be comfortable following up with people repeatedly and professionally until the task is complete.
This is not a passive role. You are expected to push deals forward.

2. Title Company, Agent, Buyer, and Lender Communication
You will communicate with different parties involved in real estate transactions.

You will be responsible for:

Emailing and calling title companies for updates
Coordinating with real estate agents on novation/listing deals
Following up with buyers and buyer agents when needed
Tracking lender timelines when a buyer is using financing
Confirming inspections, appraisals, and closing requirements
Requesting missing documents
Sending reminders before deadlines
Escalating issues to the Dispositions Manager when needed

You do not need to be aggressive or rude, but you do need to be confident, clear, and persistent.
If someone is delaying the deal, we need to know quickly.

3. Documentation + File Accuracy
Every deal must be clean, organized, and accurate.

You will be responsible for:
Uploading documents to the correct deal file
Naming documents clearly
Confirming documents match the correct property
Tracking purchase agreements, novation agreements, amendments, buyer contracts, EMD receipts, listing documents, closing statements, and other deal paperwork
Making sure Google Drive and Podio are updated
Verifying important information before marking tasks complete
Catching missing or incorrect information

Accuracy matters.
A wrong price, wrong closing date, wrong buyer name, wrong seller name, or wrong document can create serious problems.

The standard is simple:
If it is not accurate, it is not complete.

4. Closing Checklist + Deadline Management
You will help maintain the closing checklist for every active transaction.

You will be responsible for tracking:
Contract date
Closing date
Title company
Escrow officer
Buyer information
Seller information
EMD status
Missing documents
Payoff status
Title issues
Inspection/appraisal timeline
Financing status
Settlement statement status
Final closing confirmation

You should always know:
What is the current status of the deal?
What is missing?
Who owes us something?
What is the next step?
Is the deal at risk?
Does Chris need to step in?

Your job is to make sure nothing falls through the cracks.

5. Internal Communication + Updates
We are a remote team, so clear communication is required.

You will be responsible for:
Posting clear deal updates in Slack
Updating Podio accurately
Communicating blockers early
Asking for clarification when information is unclear
Keeping the Dispositions Manager updated
Sending daily or weekly transaction status reports
Making sure every deal has a clear next action

No vague updates.
Bad update:

“Waiting on title.”
Good update:

“Title confirmed they received the contract. They are waiting on the seller payoff authorization. I emailed the seller at 10:15am and followed up with title at 12:30pm. Next step: follow up again tomorrow morning if not received.”

We need clear communication that tells the team exactly where things stand.

6. Escalation + Problem Spotting
You are not expected to solve every high-level issue by yourself, but you are expected to spot problems early.

You will be responsible for escalating when:
Title is not responding
Seller documents are missing
Buyer EMD has not been deposited
Closing date is at risk
A lien, judgment, tax issue, or payoff problem appears
The settlement statement does not show our expected payout
Buyer financing is delayed
Realtor/agent communication becomes unclear
Seller or buyer behavior creates risk
A deal may not close on time

The worst thing you can do is stay quiet while a deal slowly falls apart.
If something looks off, speak up early.

Necessary Skills
You need to be strong in the following areas:
Excellent English communication, written and verbal
Strong attention to detail
Organization
Follow-up discipline
Speed of execution
Calendar and deadline management
Professional email communication
Phone confidence
Problem-solving
Ability to manage multiple deals at once
Ability to work independently
Ability to stay calm under pressure
High ownership
Accuracy with numbers, names, dates, and documents
Comfort using CRMs and online systems
Ability to ask questions instead of guessing
Strong internet research skills
Coachability

You do not need to know everything about wholesale and novation real estate deals on day one, but you do need to be sharp, detail-oriented, proactive, and willing to learn quickly.

Who This Role Is For:
You will likely thrive here if you are:
Extremely organized
Detail-oriented
Proactive
Comfortable following up with people repeatedly
Strong in written English
Confident enough to call title companies, agents, buyers, and lenders
Able to work EST business hours
Comfortable working remotely
Calm under pressure
Able to manage many moving parts
Good at keeping records clean and accurate
Able to notice when something looks wrong
Willing to ask questions instead of guessing
Comfortable being held accountable
Looking for a long-term role with a growing company

This is a good fit for someone who enjoys operations, organization, communication, and making sure deals get completed correctly.

Who This Role Is NOT For
Do not apply if:
You need constant supervision to stay productive
You are careless with details
You avoid phone calls
You are afraid to follow up with people
You wait around instead of taking initiative
You make excuses when mistakes happen
You are not comfortable working EST hours
You struggle with written English
You do not like deadlines
You get overwhelmed by multiple tasks
You guess instead of asking questions
You move slowly
You dislike accountability
You want a low-pressure remote job

This role is remote, but it is not relaxed.
Deals move fast. Deadlines matter. Accuracy matters.

Requirements & Non-Negotiables:
- Excellent fluent English communication, written and verbal
- Ability to work EST business hours
- Reliable computer
- High-speed internet
- Quiet work environment
- Full-time availability
- Strong attention to detail
- Comfortable making phone calls
- Comfortable following up by email, phone, and Slack
- Strong organization skills
- Ability to manage multiple transactions at once
- Ability to work independently without being micromanaged
- Comfortable using online systems, CRMs, Google Sheets, Google Drive, and email
- Willing to learn our real estate process
- High personal standards and strong accountability
- Preferred But Not Required
- Previous real estate transaction coordination experience
- Experience working with U.S. real estate investors
- Experience working with title companies
- Experience with wholesale real estate
- Experience with novation/listing transactions
- Experience with Podio
- Experience with Slack
- Experience with Google Sheets
- Experience with real estate documents and closing statements


Our Standards & Values
This is a performance culture. We value:
- Competitive Greatness
- Unimpeachable Character
- Sincere Candor

If you avoid accountability, move slowly, or need constant reminders, this will not be a fit.

If you are organized, proactive, detail-oriented, coachable, and able to keep deals moving, you will have a serious opportunity here.

We are a small team, so every person matters.

What You’ll Get
- 100% remote work
- Full-time long-term opportunity
- Real estate transaction coordination training
- Experience with wholesale and novation deal structures
- Direct access to leadership
- Opportunity to grow with the company
- Performance-based bonus potential
- A clear role with real responsibility
- A young, aggressive, growth-minded team
- A position where accuracy, speed, and ownership are recognized

You will learn how real estate investment transactions move from contract to closing and become a key part of helping the company close more deals.

How to Apply
When you apply, include the following:
- A short paragraph explaining your real estate, admin, operations, or transaction coordination experience
- Your previous experience working with U.S.-based companies, if any
- Your experience with CRMs, Google Sheets, Google Drive, Slack, Podio, or similar tools
- Your current location and time zone
- Confirmation that you can work EST business hours
- Your internet speed
- A short explanation of why you believe you would be a strong fit for this role
- A 1–2 minute Loom/video introduction explaining your background and why you want this role

Applications that do not follow these instructions may not be reviewed.

Job Details
Job Type: Full-time
Location: Remote
Preferred Location: Philippines
Schedule: EST business hours
Compensation: Monthly base pay + closed deal bonus + performance/accuracy bonus
Role Type: Transaction Coordination / Real Estate Operations

Final Note:
This is an important operations role inside a fast-moving real estate investment company.
You will be expected to follow up, communicate clearly, keep files accurate, update systems, track deadlines, and help make sure deals close.
If you want an easy admin job, this is not the right fit.
If you are organized, proactive, detail-oriented, and want to become a key part of a growing real estate company, we want to hear from you.