Real Estate Property Operations Manager & Maintenance Coordinator

Are you a results-driven, process-oriented leader who thrives on optimizing real estate operations?

Do you have 5+ years of experience managing real estate operations, optimizing property management, and executing projects with a proven track record of improving efficiency?

If your answers to the questions above are YES, then read on.

Join Data-Driven Growth, Inc., a company focused on optimizing scalable business systems.
We own a fast-growing international eCommerce brand, Juice My Ride, and three real estate companies. Unlike traditional property management companies that provide services to external clients, we exclusively manage our own portfolio of rental properties, focusing on long-term profitability and operational efficiency.

We foster an environment of clarity, alignment, ownership, and growth mindset. We attract and retain top talent by ensuring that our core values—teamwork, business intelligence, mastery, constant improvement, and results-driven execution—are embedded in everything we do.
We partner with an external property management company that handles leasing, tenant relations, inspections, and marketing. However, all maintenance operations, vendor sourcing, and cost control strategies are managed in-house to ensure maximum efficiency and profitability.

As our Real Estate Operations Manager, your mission is to optimize and grow the financial performance of our rental portfolio—both by managing the operations under our control and by driving our property management comp. to maximize their performance. You will implement systems and strategies that directly improve net operating income and long-term asset value.

**TOP RESPONSIBILITIES**
-MAINTENANCE COORDINATION & TURNOVER MANAGEMENT-
• Manage work orders, rehab and turnover projects, resolve city violations, and coordinate material and appliance deliveries.
• Source, negotiate with, and oversee handymen and contractors for all types of repair jobs.
• Track work progress, verify completion quality, and ensure adherence to budget and timelines.
• Optimize vendor and contractor relationships to improve efficiency and cost-effectiveness.
• Work closely with the property management company to ensure seamless operations and maximize rental income and property value.
• Manage ad-hoc projects, including larger property rehabs and coordination with realtors to sell properties for top dollar.

-PERFORMANCE OPTIMIZATION & SYSTEM EFFICIENCY-
• Establish, track, and enforce Key Performance Indicators for both internal operations and to ensure accountability from the property management company.
• Identify opportunities to improve operational processes to reduce expenses, and increase net profit: minimize vacancy days, maximize tenant responsibility for property upkeep, improve rent collection rates, and optimize property marketing and rent pricing strategies.
• Develop, document, and optimize internal systems and processes to improve efficiency and scalability.
• Maintain seamless communication with mortgage service companies, insurance agents, attorneys, and city inspectors.
• Leverage data and technology to enhance decision-making, streamline operations, and improve reporting accuracy.

To accomplish the above, we are seeking a detail-oriented, process-driven professional with a growth mindset—an execution master who takes full ownership of outcomes and delivers results.

**THE OPPORTUNITY**
• Enjoy free access to the best available online courses, personal development programs, and tools to support continuous learning and professional growth.
• Gain mentorship from an 8-figure entrepreneur with multiple businesses in multiple industries.
• Access to a wide array of courses, training programs, and personal development tools.
• Grow with the company: define your career growth path with the CEO to align with the company’s vision and long-term objectives.
• Master project management, data-driven decision-making, and all aspects of business operations, growth, and development.

This is a full-time, remote role (Mon-Fri, US EST).
Compensation: Php 75,000 - Php 105,000 per month (depending on experience).

**WHO WE’RE LOOKING FOR**
We seek a detail-oriented, process-driven leader who takes full ownership of outcomes and thrives on optimizing real estate operations. You excel at solving problems, managing vendors, and driving strategic initiatives that enhance efficiency, profitability, and growth.

Key Skills & Qualities:
• Communication: Engage effectively with all stakeholders and ensure clear & accountable communication.
• Project Management: Plan, schedule, and execute tasks efficiently using ClickUp.
• Time Management: Focus on single tasks to completion without distractions.
• Proactive & Resourceful: Take initiative, research solutions, and continuously improve processes to drive better results and operational excellence.
• Negotiation: Effectively negotiate with vendors, contractors, suppliers, and service providers to ensure cost-effectiveness, and favorable terms.
Your no-excuses attitude and commitment to personal and professional growth will make you an ideal candidate for this role.

This job is NOT for you IF:
• You don't have at least 5 years of experience in relevant roles
• You have not performed property management responsibilities for US-based companies.
• You are not comfortable working during US Eastern Time Zone business hours (9am-6pm).
• You have other jobs/business/projects that you plan to keep.
• You have not held a job for at least 2 consecutive years in the last 5 years (verified by references).
• You do not feel comfortable tracking yourUpgrade to see actual info.

**HOW TO APPLY**
Please respond to this ad using the word Ninja in the subject line or in the body of the message, and answer the following questions:

1. Do you have 5+ years of experience in maintenance coordination, property management, and vendor/contractor oversight for US-based real estate operations?
If yes, list your most relevant role(s) including:
• Title, company, industry
• Responsibilities
• Years in the role
• Key achievements (KPIs improved, systems implemented, cost savings, efficiency gains, etc.)

2. How would you rate your English writing and speaking skills (1-10)?

3. What is your expected compensation, and why?
Provide a short justification based on your experience and impact in past roles.

**IMPORTANT INSTRUCTIONS**
Please ensure that your responses are written in your own words, as using AI to generate or enhance your answers will prevent us from considering your application.
We want to accurately assess your communication style and suitability for the role.

Keywords: Real Estate Operations, Property Manager, Project Manager, Contractor Management, Vendor Management, Project Management, Process Improvement, Strategic Leadership, Business Intelligence, Organizational Efficiency, Operations Manager, Real Estate Investments, KPI Management, Performance Optimization