Real Estate Operations Manager

Please Only Apply if you have more than 5 years of real estate experience

We are seeking a detail-oriented Real Estate Operations Manager to support our growing real estate team. This role focuses on transaction coordination, systems management, CRM upkeep, calendar and email organization, and operational support using Google Workspace and related tools.

The ideal candidate is proactive, highly organized, and comfortable owning processes independently while working closely with leadership.

About Our Team
We are a fast-paced, high-producing real estate team with three tea ---------- mbers and one in-house admin, closing 80+ transactions per year. While we operate at a high level, we also genuinely enjoy what we do. We work primarily with our own client base, value long-term relationships, and believe real estate should be both professional and personal.

We host client events, throw parties, and prioritize creating a memorable experience for the people we work with. We’re looking for someone who enjoys being part of a collaborative, energetic environment—someone who can have fun with the team while staying exceptionally organized, detail-oriented, and reliable behind the scenes.

This role is ideal for someone who thrives in structure, takes pride in clean systems, and wants to be part of a team that works hard, communicates well, and enjoys the process along the way.

Responsibilities Include:

Admin / Operations

Contract management using Google Workspace and internal workflow sheets

Organizing all transaction documents in Google Drive by property address

Managing team access via Google Workspace Groups

Handling ratification-to-closing checklists

Creating and maintaining buyer and seller workflows

CRM & Client Systems

CRM management and database updates

New lead workflows and transaction tracking

Experience with real estate systems and client software such as:
ReferralMaker, Ignite, RealHub, CoreLogic, InspectExpress


Email Marketing

Managing email marketing databases and workflows

Experience with Flodesk, Constant Contact, Mailchimp, Gmail

New listing, market report, and event-based email campaigns

Calendars & Scheduling

Google Calendar management

Scheduling using Google Calendar and Calendly

Social Media & Marketing

Daily posting across platforms (Instagram, Facebook, LinkedIn, Facebook Groups)

Creating marketing content using Canva

Supporting listing, market report, and event-based social media workflows

Project Management & Communication

Managing tasks and workflows using Trello, Asana, Slack

Team communication via Slack

Video and messaging communication using Zoom, WhatsApp, Skype, Google Hangouts

Tools & Systems

Experience with DocuSign, Dotloop / Transaction Desk, Adobe, Let Alliance

Maintaining master password documents securely

Dashboard creation and management (transactions, events, social media)

Productivity & Technology

Strong proficiency in Google Suite and Microsoft Office

Comfortable using AI tools such as ChatGPT to improve efficiency

Ideal Candidate

Highly organized and detail-oriented

Comfortable owning processes independently

Proactive communicator

Experienced working with U.S.-based real estate teams (preferred)