RTO & RPL Administrative Assistant (Remote, Full-Time)

We are an Australian education services company seeking a RTO Administrative Assistant

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Key Responsibilities

RTO Administration ( 70%)
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• Record and maintain RTO details
• Send collaboration inquiry emails using company templates.
• Track replies, update contact sheets, and schedule meetings.
• Prepare meeting notes and summaries after Zoom calls.
• Maintain and update the RTO tracking sheet and weekly progress reports.

RPL & Student Support ( 20%)
• Help organize and store student documents (ID, resume, evidence, references, etc.).
• Keep records of each student’s RPL progress (pre-assessment, interview, results).
• Follow up with consultants and record interview outcomes.

Executive Support (10%)
• Assist the Director with scheduling, reminders, and basic admin tasks.
• Organize files and documents in Google Drive.
• Prepare simple weekly summaries and reports.

Tools You’ll Use
• Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)
• WhatsApp / Wechat (Team Communication)
• Zoo ---------- et (Meetings)
• Notion (Task Management)
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Required Skills & Qualifications
• Excellent English writing and reading skills (formal email communication).
• Strong Excel and data management skills.
• Highly organised and detail-oriented.
• Self-motivated and able to follow structured processes.
• Reliable and consistent with reporting and deadlines.
• Stable internet connection and quiet working environment.

Nice-to-Have (Bonus Skills)
• Experience in Australia education RTO-related work.
• Familiar with CRM tools or project management software.
• Able to take meeting notes in English.
• Understands basic Australian time zones and work culture.

Work Schedule & Compensation
• Full-time, 40 hours per week (Monday–Friday)
• Salary Range: USD $500-$800 / month (depending on experience)
• Probation: 1 month
• Paid monthly via Wise

Why Join Us?
• Long-term, stable remote job
• Friendly, professional Australian team
• Clear tasks, structured templates, and supportive management
• Opportunities to grow into RTO Partnership Coordinator role



How to Apply

Please submit the following to ----------

1. Your English resume (PDF preferred)

2. A short intro paragraph answering these questions:

o Why are you interested in this role?
o What’s your experience with admin or data work?
o Rate your English writing skills from 1–10.
o What’s your expected monthly salary (USD)?
o When can you start?