Purchasing/Accounts Payable Representative

Compensation
$4.50 USD per hour
Approximately P41,000+ monthly equivalent

Schedule
Monday through Friday
9:00 AM to 5:00 PM Eastern Time

Payment Method
Biweekly via Wise

Training
Training will be provided on internal systems and workflows.

Role Overview
Support purchasing and accounts payable operations for multiple long-term care facilities. This role manages purchase requests, vendor coordination, order tracking, invoice processing, and financial administrative tasks. The goal is to ensure accurate purchasing, timely vendor payments, and organized financial records.

Key Responsibilities

Procurement and Purchasing
• Process and review purchase requests for medical, housekeeping, maintenance, dietary, and office supplies
• Place and track orders through approved purchasing platforms
• Monitor order status and resolve vendor or delivery issues
• Coordinate with facility teams to ensure supplies are ordered accurately and on time
• Maintain purchasing records and follow internal procurement protocols

Vendor Coordination
• Communicate with vendors regarding pricing, availability, and delivery timelines
• Assist with vendor onboarding including W-9 collection and documentation
• Support vendor sourcing and maintain vendor contact records

Accounts Payable Support
• Review and organize invoices for accuracy and completeness
• Assign proper GL coding where applicable
• Prepare invoices for submission to accounting for payment
• Assist with credit applications and vendor account setup
• Maintain organized records of invoices, orders, and vendor documentation

Reporting and Administration
• Maintain procurement and invoice tracking logs
• Prepare weekly purchasing and AP reports
• Assist with documentation and administrative tasks related to procurement operations

Requirements
• Experience in procurement, purchasing, or accounts payable
• Healthcare or long-term care purchasing experience preferred
• Familiarity with medical, housekeeping, maintenance, and dietary supply categories
• Strong organizational and communication skills
• Proficiency with Microsoft Excel and Microsoft Word
• Experience with Freshdesk or ticketing systems preferred
• Experience with OnCare (Procurement Partners) preferred but not required

Application Requirements
• Updated CV
• One-minute self-recorded introduction video
• Ability to use time-tracking software