Project Manager VA – Real Estate Media Operations | $4/Hour | Full-Time

Hello!
We are Virtual Xposure, a fast-growing real estate media and marketing company in Canada.
Our mission is simple: We help real estate agents sell their listings faster, sell for more money, and save time through elite media and marketing.
We are looking for a highly organized, detail-driven Virtual Assistant from the Philippines to join our team as a Project Manager VA — long-term.
If you love keeping things running smoothly, making sure nothing falls through the cracks, and helping a fast-moving team stay on track, we want to meet you.
This is a full-time, stable position with real growth opportunities.
Type the words GREEN LIGHT in the first sentence of your application so we know you read the full job description.

About Our Company
Virtual Xposure works with real estate agents across Canada to deliver professional listing photos, videos, virtual tours, and marketing content.
Our clients depend on us to deliver fast, flawless results — every single time.
To do that, our internal team needs to run like clockwork. That's where you come in.
Our team culture focuses on:

Excellence
Integrity
Hospitality
Continuous Improvement


Your Role
You will own the day-to-day coordination of our production and delivery operations.
Your goal is simple: make sure every job is assigned, tracked, and completed on time — and that nothing gets missed.
You are the person who sees the full picture, flags problems before they happen, and keeps the team moving forward.

Your Responsibilities
Project Coordination

Create and manage jobs in our project management system (ClickUp / Asana / Trello)
Assign tasks to the right tea ---------- mbers and track completion
Monitor deadlines and follow up to ensure on-time delivery
Identify bottlenecks and proactively flag delays to leadership
Maintain organized, up-to-date project boards at all times

Scheduling & Operations

Coordinate shoot bookings between clients and photographers
Confirm appointments and send reminders
Manage calendar logistics across multiple tea ---------- mbers
Track job progress from booking to final delivery

Communication & Reporting

Serve as the internal point of contact between departments
Send daily or weekly status updates to leadership
Communicate clearly with tea ---------- mbers to resolve blockers
Keep a clean paper trail — every task documented, every update logged

Administrative Support

CRM updates and data entry
Inbox and task organization
Process documentation and SOPs
Research tasks as needed


What We're Looking For
Required:

Excellent written and spoken English
Strong organizational skills — you don't let things slip
Experience with project management tools (ClickUp, Asana, Trello, or similar)
Ability to manage multiple moving parts at once without losing focus
Proactive communicator — you speak up before problems grow
Reliable, responsive, and consistent
Able to learn new tools and systems quickly

Bonus (Not Required):

Experience in a VA, operations, or coordinator role
Real estate or media industry experience
CRM experience (GoHighLevel or similar)
Canva or basic admin skills


This Role Is NOT For You If:

You need constant hand-holding to know what to do next
You let tasks sit without following up
You treat deadlines as suggestions

This Role IS For You If:

You are the person who always knows what's happening and what's next
You take pride in having a clean, organized system
You want to grow into a senior operations role within a scaling company


Work Schedule

Full-time: 40 hours/week
Canadian business hours preferred
Some flexibility available for the right person

Compensation

Starting salary: $700 – $1,200 USD/month depending on experience
Long-term job stability
Opportunities for raises
Opportunities for growth within the company


Why This Is a Great Opportunity
We are a fast-growing company and we want someone who will grow with us.
In this role, you will:

Develop real operational and leadership skills
Work directly with company leadership
Have a clear path toward a senior operations role
Be part of a team that values your contribution

Many of our tea ---------- mbers have been with us for years. We invest in people who invest in us.

How to Apply
Please send a message with the subject line:
"VX Project Manager VA – [Your Name]"
In your application, include:

The words GREEN LIGHT in your very first sentence
Your resume
A short paragraph on why you'd be a great fit for this specific role
Your experience with project management tools (which ones, and how you used them)
Your internet speed (screenshot from speedtest.net)
Your previous VA or operations experience (if any)

Finally, answer this question:
You notice that three jobs are due for delivery today but one photographer hasn't submitted their files yet and isn't responding to messages. It's 2 hours before the deadline. What do you do?

We are reviewing applications quickly and scheduling interviews soon.
We are looking for someone reliable, sharp, and ready to own this role from day one.
If that sounds like you — we would love to hear from you.
Thank you!
— The Virtual Xposure Team