Project Manager & Operations Coordinator

???? Flexible Role | Opportunity for Growth | Help Build a One-of-a-Kind Holistic Veterinary Practice
Eden Veterinary is a holistic house-call veterinary practice that integrates traditional and alternative medicine, human-animal wellness, and ceremonial goodbyes to offer a whole-home approach to pet care.
We are looking for a highly organized, proactive, and strategic thinker to help us bring ideas to life, manage operations, hire the right people, and ensure the smooth execution of projects. If you love problem-solving, hiring talent, managing projects, and making things happen, this is the perfect role for you!
This will start as a part-time position (~15-20 hours/week) with the potential to expand based on company needs. If you are able to take on other tasks ie. Social media management, content creation, email marketing, website management, SEO, community engagement, partnerships, public relations, event planning, graphic design, branding, client experience, CRM management, business support, operations, monetization, product development. If you are interested in the full time role and have these skill sets please elaborate below.
???? Responsibilities:
? Project & Task Management: Take big-picture ideas and break them down into clear, actionable steps with deadlines. Track and manage projects across different areas of the business (hiring, partnerships, product development, practice management). Assign tasks and ensure teaUpgrade to see actual infombers, freelancers, or vendors complete them on time.
? Hiring & Talent Acquisition: Find and recruit top talent, including veterinarians, technicians, administrative assistants, and freelancers. Reach out to vet schools, job boards, and professional networks to find candidates. Conduct initial screenings and manage the hiring process.
? Operations & Business Coordination: Work closely with the founder to identify bottlenecks and streamline workflows. Delegate administrative tasks to free up time for creative and medical work. Coordinate with external vendors, freelancers, and contractors. Oversee partnership outreach and collaborations with pet brands, wellness companies, and vet supply businesses.
? Notion & Process Optimization: Build and manage Notion workspaces to organize business tasks, medical records, hiring pipelines, and workflows. Ensure all business operations are documented and easy to access.
? Strategic Growth & Partnerships: Research new opportunities for growth, funding, and collaborations. Work on expanding the business nationally and developing a product line.
???? Who You Are:
?? Ultra-Organized & Detail-Oriented – You thrive on creating clarity from chaos and keeping things running smoothly. ?? Self-Starter & Problem-Solver – You take initiative, figure things out, and make things happen without constant oversight. ?? Excellent Communicator – You’re great at hiring, managing people, and keeping everything aligned. ?? Comfortable Managing Multiple Projects – You can juggle multiple tasks, deadlines, and responsibilities. ?? Tech-Savvy – You’re comfortable using Notion, project management tools, and various digital platforms.
???? Bonus Skills (Not Required but a Plus!): ? Experience in vet clinics, wellness businesses, or healthcare administration. ? Familiarity with hiring/recruitment, marketing, and operations. ? Interest in holistic health, wellness, or the human-animal bond.
???? How to Apply
If you are interested in this position, please email ???? Upgrade to see actual info with the subject line:
???? PM/ [First Name Last Name] / [Desired Hourly Rate]
???? Include the following in your email application:
1?? Bullet-point list of your experience in: Project & operations management. Hiring/recruiting and talent acquisition. Workflow automation or process optimization. Notion or other project management tools. Managing freelancers or vendors. Strategic partnerships or business development. If you are seeking the full time position, explain the skills that you would bring to that position.
2?? Desired hourly rate & why
3?? Availability & Commitment: How many hours per week can you work on average? What are your general available days/times (PST)? How long do you want to work with us?
4?? Scenario Response (Project Delegation & Crisis Management): Situation: Eden Veterinary is growing, and we need to hire a veterinary technician, finalize a partnership with a holistic pet brand, and set up a scheduling system for clients. ???? How would you break this down into an actionable plan? ???? How would you prioritize these tasks and delegate them effectively?
5?? Scenario Response (Hiring Test Task): Situation: We need to hire a vet assistant and want to reach out to vet schools. ???? List the steps you would take to find the right candidate. ???? Draft a short outreach message to a vet school contact.
6?? Attach a PDF copy of your resume.
? DEADLINE: ASAP
We are looking to hire as soon as we find the right fit! Apply quickly if this sounds like the perfect opportunity for you.
Project Manager & Operations Coordinator – Part-Time, Remote
???? Flexible Role | Opportunity for Growth | Help Build a One-of-a-Kind Holistic Veterinary Practice
Eden Veterinary is a holistic house-call veterinary practice that integrates traditional and alternative medicine, human-animal wellness, and ceremonial goodbyes to offer a whole-home approach to pet care.
We are looking for a highly organized, proactive, and strategic thinker to help us bring ideas to life, manage operations, hire the right people, and ensure the smooth execution of projects. If you love problem-solving, hiring talent, managing projects, and making things happen, this is the perfect role for you!
This is a part-time position (~15-20 hours/week) with the potential to expand based on company needs.
???? Responsibilities:
? Project & Task Management: Take big-picture ideas and break them down into clear, actionable steps with deadlines. Track and manage projects across different areas of the business (hiring, partnerships, product development, practice management). Assign tasks and ensure teaUpgrade to see actual infombers, freelancers, or vendors complete them on time.
? Hiring & Talent Acquisition: Find and recruit top talent, including veterinarians, technicians, administrative assistants, and freelancers. Reach out to vet schools, job boards, and professional networks to find candidates. Conduct initial screenings and manage the hiring process.
? Operations & Business Coordination: Work closely with the founder to identify bottlenecks and streamline workflows. Delegate administrative tasks to free up time for creative and medical work. Coordinate with external vendors, freelancers, and contractors. Oversee partnership outreach and collaborations with pet brands, wellness companies, and vet supply businesses.
? Notion & Process Optimization: Build and manage Notion workspaces to organize business tasks, medical records, hiring pipelines, and workflows. Ensure all business operations are documented and easy to access.
? Strategic Growth & Partnerships: Research new opportunities for growth, funding, and collaborations. Work on expanding the business nationally and developing a product line.
???? Who You Are:
?? Ultra-Organized & Detail-Oriented – You thrive on creating clarity from chaos and keeping things running smoothly. ?? Self-Starter & Problem-Solver – You take initiative, figure things out, and make things happen without constant oversight. ?? Excellent Communicator – You’re great at hiring, managing people, and keeping everything aligned. ?? Comfortable Managing Multiple Projects – You can juggle multiple tasks, deadlines, and responsibilities. ?? Tech-Savvy – You’re comfortable using Notion, project management tools, and various digital platforms.
???? Bonus Skills (Not Required but a Plus!): ? Experience in vet clinics, wellness businesses, or healthcare administration. ? Familiarity with hiring/recruitment, marketing, and operations. ? Interest in holistic health, wellness, or the human-animal bond.
???? How to Apply
If you are interested in this position, please email ???? Upgrade to see actual info with the subject line:
???? PM/ [First Name Last Name] / [Desired Hourly Rate]
???? Include the following in your email application:
1?? Bullet-point list of your experience in: Project & operations management. Hiring/recruiting and talent acquisition. Workflow automation or process optimization. Notion or other project management tools. Managing freelancers or vendors. Strategic partnerships or business development.
2?? Desired hourly rate & why
3?? Availability & Commitment: How many hours per week can you work on average? What are your general available days/times (PST)? How long do you want to work with us?
4?? Scenario Response (Project Delegation & Crisis Management): Situation: Eden Veterinary is growing, and we need to hire a veterinary technician, finalize a partnership with a holistic pet brand, and set up a scheduling system for clients. ???? How would you break this down into an actionable plan? ???? How would you prioritize these tasks and delegate them effectively?
5?? Scenario Response (Hiring Test Task): Situation: We need to hire a vet assistant and want to reach out to vet schools. ???? List the steps you would take to find the right candidate. ???? Draft a short outreach message to a vet school contact.
6?? Attach a PDF copy of your resume.
? DEADLINE: ASAP
We are looking to hire as soon as we find the right fit! Apply quickly if this sounds like the perfect opportunity for you.