Project Management Assistant

Project Management Assistant (Event Production)
Coco B Productions
Coco B Productions is seeking a highly organized and detail-oriented Project Management Assistant to support multiple live event production projects. This role requires someone who thrives in fast-paced environments, can manage multiple moving parts, and ensures that all deliverables are executed accurately and on time.
You will work closely with internal teams, clients, and vendors to keep projects structured, tracked, and moving forward efficiently.
Key Responsibilities
Support the management of multiple event production projects from planning to execution
Track deliverables, deadlines, and task progress across teams
Coordinate communication between internal tea ---------- mbers, clients, and vendors
Maintain and update project boards using ----------
Assist in preparing presentations, proposals, and client-facing documents
Organize project files using Google Drive and ensure proper documentation
Monitor timelines and proactively follow up on pending tasks
Support daily operational coordination in a fast-moving production environment
Required Skills & Experience
Prior experience in event production, event coordination, or project management support
Minimum 6 months recent experience using ---------- (must be current or very recent — not older experience from years ago)
Proficiency in:
----------
Microsoft Outlook
Google Drive
Canva
Microsoft Excel
Microsoft PowerPoint
Strong communication and coordination skills
Ability to manage multiple tasks and deadlines simultaneously
Comfortable working in a fast-paced, evolving production environment
Willingness to work extended hours when needed due to event schedules
Work Schedule
Monday to Friday
9:00 AM – 5:00 PM EST (or 9:00 AM – 6:00 PM with 1-hour break)
Flexible to work extended hours if needed
Compensation
$8 – $10 USD per hour (based on experience)
Application Requirements
To be considered, applicants must submit:
1. Resume
2. Video Recording (Required)
Please submit a short video answering the following:
What makes you a strong fit for this role?
Share two relevant experiences where you managed multiple tasks at the same time and explain your process
Why did you leave your previous company OR why are you looking for a new opportunity?
3. Reference Requirement
Provide two professional references, preferably former direct supervisors or managers