Project Coordinator - Remote

About Us

Lushomo is a data, design, and communication agency working with international organisations on reports, infographics, and digital products.

We operate in a fast-moving, multi-project environment where clarity, responsiveness, and organisation are critical to delivering high-quality work.

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The Role

We are looking for a highly organised, proactive, and reliable Project Coordinator to ensure our projects are properly set up, clearly structured, and consistently moving forward.

This is not a routine admin role — it requires strong thinking, organisation, and ownership.

You will act as a central coordination point across multiple projects, making sure:
- nothing is missed
- communication is timely
- projects are always clear and up to date

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Key Responsibilities

1. Client Communication (High Priority)
- Ensure all client emails are acknowledged within 24 hours
- Follow up internally to ensure responses are completed
- Draft clear, professional email responses when needed

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2. Project Setup & Quality Control
- Ensure every project is properly set up at the start
- Check that key elements are in place:
- Product brief
- Treatment overview
- Clear milestones and timelines
- Quality control gateways
- Work with Project Managers to ensure consistency and completeness

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3. Project Oversight (ClickUp)
- Ensure every project clearly shows:
- next actions
- assigned owners
- deadlines
- Monitor projects to ensure ClickUp reflects reality
- Flag missing information, gaps, or unclear steps

(Project Managers maintain their projects — your role is to ensure clarity and consistency.)

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4. Daily Coordination & Follow-Up
- Track progress across multiple projects
- Follow up on overdue or unclear tasks
- Flag risks or delays early
- Help move projects forward by prompting next steps

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5. Supporting Project Delivery
- Help initiate workstreams (e.g. ensuring designers are briefed and ready to start)
- Support drafting of basic briefs or coordination materials
- Ensure smooth handovers between stages and tea ---------- mbers

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Working Hours

- Based in the Philippines (remote)
- Working hours should include at least 3–4 hours overlap with Central European Time (CET)
- Preferred schedule: approximately 13:00–21:00 (PH time)
- You will help ensure projects and communications are prepared for the next working day

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What Success Looks Like

- No client emails go unanswered
- Every project is properly set up and clearly structured
- All projects have clear next steps at all times
- Delays are identified early and addressed
- Project Managers spend less time on coordination and more time on high-value work

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Requirements

- Excellent written and spoken English
- Strong organisational and time management skills
- High attention to detail
- Confident following up with tea ---------- mbers
- Comfortable using tools such as ClickUp, Slack, and Google Drive
- Able to manage multiple projects at once

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Key Traits We Are Looking For

- Proactive — you take initiative without waiting to be told
- Assertive — comfortable chasing updates and asking questions
- Reliable — you follow through consistently
- Structured — you like clarity, order, and well-defined processes
- Calm under pressure

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Nice to Have

- Experience in project coordination, operations, or delivery roles
- Experience working with international teams
- Experience in creative, design, or digital environments

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Salary

- Competitive salary based on experience
- Full-time remote role

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Application Instructions

To apply, please send us your CV, and include:
- A cover letter with a short paragraph (5–8 sentences) explaining how you would organise a project with multiple deadlines and tea ---------- mbers to ensure nothing is missed.
- At the very top of your application, include the word:
“Banana”
- Your expected monthly salary (full-time)

Applications that do not follow all of these instructions will not be considered.

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We are hiring quickly and will review applications on a rolling basis..