Project Coordinator Custom Software Company

We’re a custom software development agency looking for a Project Coordinator to help manage client communication and keep software projects moving smoothly through milestone releases.

This is not a heavy technical PM or backend sprint-management role. Our developers handle the technical execution. What we need is someone who can sit between the client and the dev team, help keep things organized, communicate clearly, and make sure deliverables are presented well and moved forward efficiently.

You’ll be working across custom software projects including web apps, mobile apps, internal tools, and business systems.

What you’ll be doing:

Coordinate client communication around project milestones and releases
Help prepare for milestone reviews, demos, feedback rounds, and approvals
Translate dev progress into clear, client-friendly updates
Keep track of open items, pending decisions, feedback, and next steps
Follow up with clients to keep projects moving and avoid delays
Work with our internal team to make sure deliverables are ready and expectations are aligned
Help maintain a polished, professional client experience throughout the project lifecycle
Support light documentation, task tracking, and meeting summaries where needed

What this role is not:

Not a deeply technical engineering management role
Not a full product manager role owning roadmap or architecture
Not a scrum master running deep internal sprint process
Not responsible for writing code or technical specifications

What we’re looking for:

Strong client-facing communication skills
Experience coordinating custom software or digital projects
Able to speak confidently with clients while staying organized internally
Good judgment on follow-ups, priorities, and keeping ---------- ntum
Comfortable working with developers, designers, and business stakeholders
Detail-oriented without becoming bureaucratic
Professional, responsive, and calm under pressure

Nice to have:

Experience in a software agency environment
Familiarity with tools like Basecamp, Slack, Figma, etc.
Experience helping manage milestone-based fixed-price projects
Ability to spot risks early and raise them clearly

About us:
We’re a custom software development company building tailored software for businesses. Our projects typically involve close collaboration with clients and structured milestone-based delivery. We care a lot about professionalism, communication, and delivering polished work without unnecessary process overhead.

We’re looking for someone practical, organized, and strong with people — someone who can help clients feel looked after while helping our internal team stay efficient.

To apply, please include:

A short note on your experience coordinating software projects
Examples of client-facing work you’ve done
What project management / communication tools you’ve used
Your availability and typical working hours
Why you think you’d be a good fit for this kind of role