Project & Client Coordinator with Administrative and Marketing Experience for a Painting Company - PST - $800/month

Ideal Assistant Candidate Profile

Core Competencies & Skills:

The ideal candidate should be familiar with and competent in:

-Email & Phone Call Correspondence – Responding professionally to client inquiries, following up on leads, and maintaining customer relationships.
-Customer Relationship Management (CRM) Software – Experience with CRM tools (e.g., Jobber, HubSpot, Salesforce, or similar) to manage client interactions and maintain organized records.
-Scheduling & Project Coordination – Organizing appointments, estimates, and painting projects while ensuring efficient crew allocation.
-Creative & Marketing Assistance – Ability to assist with light graphic design (Canva, Adobe Express) and content creation for social media or email marketing.
-Resourcefulness & Problem-Solving – Ability to find online resources and tools to improve workflow efficiency, track industry trends, and enhance customer experience.

Industry Experience (Preferred, but not Required):

Experience working in:

-Painting, construction, or contracting-related fields (e.g., residential/commercial painting, carpentry, remodeling).
-Service-based industries like landscaping, roofing, HVAC, plumbing, or electrical work.
-Real estate agent assistant or property management experience (bonus: familiarity with home improvement and renovations).
-Having experience in these industries will help the assistant understand project workflows, customer expectations, and industry-specific challenges.

Essential Skills & Qualities:

-Strong Written & Verbal Communication – Can compose professional emails, scripts for phone calls, and concise project notes.
-Reading & Writing Comprehension – Can interpret job scopes, contracts, invoices, and client requests with attention to detail.
-Fluent in English – Both written and spoken, with a strong, professional phone presence.
-Tech-Savvy & Fast Learner – Familiar with online tools (Google Suite, Slack, ClickUp) and willing to learn new systems.
-Organized & Detail-Oriented – Can manage multiple tasks, track follow-ups, and ensure no details slip through the cracks.
-Customer-Focused & Friendly – Approachable and capable of building strong relationships with clients and teaUpgrade to see actual infombers.
-Proactive & Solutions-Oriented – Able to anticipate challenges and solve problems before they escalate.

Bonus Skills (Not Required, but a Plus!):

-Basic Graphic Design – Experience with Canva, Adobe Express, or other design tools to help with simple marketing materials.
-Social Media Management – Experience posting updates, responding to comments/messages, and managing online reputation.
-Basic Bookkeeping – Familiarity with invoicing, expense tracking, or QuickBooks.
-Sales Support Experience – Can follow up with leads, assist in nurturing prospects, and help schedule estimates.

How This Role Will Support Our Business:

This Assistant will help streamline administrative and customer service tasks, ensuring a seamless experience for our clients and crew. The goal is to free up leadership time so we can focus on scaling the business and delivering high-quality painting services.

Ideal Personality Traits for Success in This Role:

-Takes initiative – Doesn’t wait to be told what to do.
-Excellent communicator – Clear, concise, and professional in emails and phone calls.
-Highly organized – Can juggle multiple tasks while keeping things structured.
-Positive & team-oriented – Works well with different personalities and keeps a friendly, helpful attitude.

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Thank you! We're looking forward to your application.