Production Coordinator

Hiring Now: Virtual Assistant – Production Coordinator
???? Full-Time | Remote | U.S. Eastern Time Schedule

Company: Allied Roofing & Construction – New Jersey, USA
Industry: Residential & Commercial Roofing

About Allied Roofing & Construction

For 30+ years, Allied Roofing & Construction has been a trusted leader in roofing and exterior construction throughout New Jersey. We pride ourselves on professionalism, superior craftsmanship, and delivering a 5-star experience to every homeowner we serve.

We are growing and looking for a highly organized Virtual Assistant – Production Coordinator to support our production team and keep jobs moving efficiently from scheduling through final inspection.

???? Mission of the Role

To ensure projects are completed on time, on budget, and with satisfied clients—by coordinating people, materials, timelines, and documentation with accuracy and accountability.

Key Responsibilities

Manage and update the production calendar daily

Assist with scheduling installs, inspections, deliveries, and dumpsters

Assign subcontractor crews and track work progress in JobProgress CRM

Proactively follow up on permits, materials, and job readiness

Maintain digital project records (photos, documents, COIs, licenses, etc.)

Communicate with clients, subcontractors, and vendors as needed

Perform job closeout tasks: verify completion, documentation, and payment readiness

Identify issues and escalate problems before they cause delays

Ensure data accuracy across JobProgress, Leap, Google Sheets/Docs, etc.

Required Skills & Qualifications

2+ years experience in construction, roofing, or project coordination
Excellent spoken and written English communication
Proficient with CRMs or project management tools (JobProgress is a plus)
Strong organizational skills and ability to multitask
Comfortable managing multiple active jobs at once
Tech-savvy with Google Workspace
Two-monitor setup required
Must be able to work U.S. Eastern business hours
Detail-oriented and proactive—follows up before being asked

Preferred Qualifications

Experience working remotely for a U.S.-based construction or roofing company
Background in Engineering, Architecture, Construction Management, or similar
Previous virtual support to Project/Production Managers

What We Offer

Stable long-term position with growth opportunities
Ongoing training and development
Supportive team with clear systems and expectations
Competitive compensation (based on experience)

How to Apply

Only candidates who apply through OnlineJobs.ph will be considered.

To be considered, please submit:
Updated resume
A 1–2 minute video introducing yourself:

Why you're a great fit for this role

Relevant construction/project coordination experience
Confirm you have two monitors
Confirm you are available during Eastern Time (U.S.) hours

Applications submitted without a video will not be reviewed.