Procore/Construction/Bookkeeping Position

Pay: ?300.00 - ?600.00 per hour

Job description:

Role Overview

We are hiring a detail-obsessed project coordinator/bookkeeper to manage the financial and administrative side of active construction projects using Procore.

This is not a basic VA role. You will be responsible for keeping projects financially organized, tracking costs, and making sure nothing slips through the cracks.

If you don’t have real Procore experience, this is not a fit.


Key Responsibilities

Manage project financials and documentation inside Procore
Track budgets, job costs, and cost codes across multiple projects
Process and manage subcontractor invoices and vendor bills
Assist with commitments, change orders, and contract tracking
Ensure all project data in Procore is accurate and up to date
Reconcile project costs with accounting records
Support monthly job cost reporting and financial summaries
Coordinate with project managers, vendors, and internal team
Identify cost overruns or discrepancies early


Requirements (Non-Negotiable)

2+ years of hands-on experience using Procore
2+ years of construction accounting and job costing
Experience with budgets, change orders, and cost tracking
Familiar with U.S. construction workflows (preferred)
Experience with Xero/QuickBooks or similar accounting software (bonus)
High attention to detail (errors directly impact project profitability)
Strong written and spoken English
Reliable internet and ability to work U.S. business hours (or overlap)


What We’re Looking For

Someone who owns their role and doesn’t need constant direction
Someone who can catch mistakes before they become expensive problems
Someone comfortable working in a fast-paced construction environment
Someone who understands that clean numbers = profitable projects


Compensation

Competitive salary (based on experience)
Long-term role with growth opportunity