Personal Assistant / Executive Operations Assistant

We are looking for a highly organized, self-motivated Personal Assistant who can operate with initiative, speed, and ownership.

This is not a passive assistant role where you wait for instructions all day.

You should naturally:

* follow up
* organize
* solve problems
* think ahead
* communicate clearly
* help move projects forward without constant supervision

You will support both:

* operational/business tasks
* creative and brand-related projects

This role is ideal for someone who enjoys structure, systems, content, communication, and helping a fast-moving founder stay focused.

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WHAT YOU’LL HELP WITH

This role can include:

* Managing schedules and reminders
* Following up with tea ---------- mbers and contractors
* Organizing files, documents, and dashboards
* Updating trackers and workflows
* Drafting emails and responses
* Social media support
* Canva graphics and content formatting
* Uploading and organizing content
* Research and AI-assisted problem solving
* Coordinating projects and keeping tasks moving
* Supporting hiring and onboarding
* Keeping CRM/contact records organized
* Helping maintain operational clarity across the business

You may work on:

* Airbnb/real estate operations
* coaching program operations
* content and branding projects
* systems and workflow improvements

No two days are exactly the same.

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WHO THIS ROLE IS FOR

You are:

* Naturally proactive
* Comfortable taking initiative
* Organized without being asked
* Calm under pressure
* Fast at learning new systems
* Resourceful when solving problems
* Comfortable juggling multiple priorities
* Able to communicate clearly and professionally
* Tech comfortable and AI friendly

You should enjoy:

* bringing order to chaos
* helping projects move faster
* improving systems
* supporting creative work
* making people’s lives easier

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IMPORTANT

We value:

* ownership
* follow-through
* communication
* visibility
* accountability

We do not want someone who:

* waits to be told every step
* disappears when overwhelmed
* avoids asking questions
* only completes tasks at surface level

If something is unclear, we expect proactive communication.

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TOOLS YOU MAY USE

Experience with some of these is preferred (not required):

* Canva
* ChatGPT / AI tools
* Claude
* Google Drive
* Google Sheets
* Notion
* Slack
* GoHighLevel (GHL)
* Social media platforms
* CRM systems

You do not need to know everything already.
You do need to be willing to learn quickly.

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WHAT SUCCESS LOOKS LIKE

A successful assistant in this role:

* keeps things organized
* follows up without reminders
* helps reduce founder stress
* keeps projects visible and moving
* catches things before they become problems
* improves communication and execution speed

You help create ---------- ntum.

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IDEAL TRAITS

* Self-starter
* Detail-oriented
* Reliable
* Systems-minded
* Creative
* Adaptable
* Good communicator
* High ownership mentality

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APPLICATION INSTRUCTIONS

Please answer the following:

1. Tell us about a time you had to manage multiple responsibilities at once. How did you stay organized?
2. What AI tools have you used, and how do you use them to improve productivity?
3. What would you do if you were given a task but did not have clear instructions?
4. What type of work do you naturally enjoy most:

* organizing
* communication
* creative work
* operations
* research
* problem-solving
(and why?)

5. Describe yourself in 3 words.
6. Include the word “ ---------- ntum” somewhere in your application so we know you read everything carefully.