Payroll & Benefits Associate

About Us

Cool Cat Fence is a fast-growing U.S.-based fencing contractor specializing in residential and commercial fencing solutions. As we scale, we are strengthening our financial operations and are seeking a highly capable Payroll & Accounting Support Contractor (Philippines-based) to support payroll processing, reconciliations, and financial data accuracy.

This is a key operational role supporting U.S. payroll and accounting workflows. We are looking for someone experienced, detail-oriented, and capable of working independently within structured financial processes.

Position Overview

This is a remote independent contractor role (Philippines-based) supporting U.S. payroll and accounting operations.

The Payroll & Accounting Support Contractor will assist with payroll processing, reconciliation, employee compensation tracking, and benefits administration support. This role requires strong accounting knowledge, accuracy, and the ability to manage recurring financial processes with minimal supervision.

You will play an important role in maintaining payroll integrity, supporting month-end reconciliation tasks, and ensuring data accuracy across systems.

Key Responsibilities
Support end-to-end payroll processing preparation and validation for U.S. payroll cycles
Maintain and reconcile payroll records, employee compensation, and deduction data
Assist with month-end payroll reconciliation and reporting support
Verify accuracy of wages, overtime, commissions, bonuses, and adjustments
Support benefits administration (health, dental, vision, HSA, retirement plans)
Assist with onboarding, offboarding, and compensation updates in payroll systems
Investigate payroll discrepancies and support resolution with management
Prepare payroll summary reports for accounting and leadership review
Maintain compliance documentation and support audit readiness
Ensure strict confidentiality of financial and employee data
Coordinate with leadership on payroll approvals and compensation changes

Qualifications
Bachelor’s degree in Accounting (required)
CPA preferred OR 3–5+ years of relevant accounting/payroll experience
Strong understanding of accounting principles (reconciliations, accruals, journal entries)
Experience with payroll systems (e.g., Gusto, ADP, QuickBooks, or similar)
Strong Excel/Google Sheets skills (pivot tables, lookups, reconciliations)
Experience with payroll reconciliation and reporting processes
High attention to detail and strong analytical ability
Excellent written and verbal English communication skills
Ability to work independently in a remote contractor setup
Strong integrity and discretion with sensitive financial information

What We’re Looking For
Someone who understands payroll from an accounting perspective, not just data entry
Strong ownership of recurring financial processes
Ability to identify issues and resolve root causes
Reliable, consistent, and detail-focused execution
Clear communication with U.S.-based management
Comfortable working in a structured, fast-paced environment
Proactive mindset with continuous improvement approach

This is an independent contractor role and does not create an employer-employee relationship. Responsibilities may evolve as the company grows, with potential expansion into broader accounting and financial support functions.