Part-Time Virtual Assistant — Squarespace, Facebook & Admin

Virtual Assistant — Part-Time
Naomi Rose | ---------- | Oakland, CA (Remote) — approximately 5–8 hours/week to start

About This Work
I am a Book Developer and Creative Midwife — I help writers, healers, and spiritual seekers bring their books into being. This involves 1:1 client work, products for sale from my website, and an online group called “The Co-Writing Sanctuary.” My work has a specific aesthetic: unhurried, sanctuary-like, depth-honoring. I am also ordained as a Sufi healer, so my actual work and my website and Facebook Business page should reflect this as well as my aesthetic.

My website ( ---------- ), Facebook Business page for the Co-Writing Sanctuary, and Heallist practitioner profile (Heallist is a booking site for healers and people seeking healers) all carry this tone and feeling.

I’m looking for a detail-oriented, aesthetically sensitive VA who can implement my vision accurately and reliably — someone who will ask clarifying questions before acting, rather than making independent judgment calls on anything outward-facing. All copy and voice decisions remain mine. Your role is careful, faithful implementation.

What You’ll Be Doing
(1) Squarespace website implementation (I use 7.1):
• Implement page structure and navigation changes following a detailed blueprint I provide
• Enter approved copy (written by me) into pages — no independent writing
• Before making any changes: archive original pages to “Not Linked” status as a safety backup so nothing is lost
• Alt text for images: I already have a detailed Word document with alt text and descriptions for almost all existing site images; the task here is minimal — adding alt text only for any images not yet covered
• Convert the current “Deep Writing Blog” from individual regular pages to a proper Squarespace Blog page type; migrate all existing essays in as blog posts, keeping the same titles and content; rename the nav item as directed
• Check and correct mobile view across all pages
• Remove outdated elements and implement structural updates per my blueprint

(2) Facebook Business page (Co-Writing Sanctuary):
The page exists with a profile image and cover photo already in place. The current need is visibility — getting people to know the page exists and inviting them to follow it.
• Send personal invitations to past Co-Writing Sanctuary participants using warm templates I write
• Use my email list (which I will provide) to reach out to others and invite them to the Facebook page
• Build and maintain an invitation tracking spreadsheet
• Research relevant Facebook groups (women over 50, women writers, spiritual seekers, healers-who-write, conscious aging, etc.) — cross-referencing suggestions I provide — and compile a curated list with notes on each group’s size, tone, activity level, and whether they allow boosted posts, for my review and decision
• Monitor the page for comments or messages and flag anything needing my personal response

(3) Heallist practitioner profile:
• Complete the profile setup following Heallist’s framework, and copy that I will supply
• Set up my Discovery Call booking flow, connecting my Discovery Call invitations on my website to my Heallist booking page
• Verify that all offerings are listed correctly with accurate pricing
• Test the booking experience from a user’s perspective and report any issues

(4) General administrative support:
• Client list organization: I have past client information in emails and Dropbox files; help me compile and organize this into a clean, segmented spreadsheet (at minimum: past clients / people who inquired but didn’t work with me / other contacts)
• Email platform setup: research and recommend a simple, affordable email service (such as Mailchimp or similar) appropriate for a small list; help set it up so that bulk outreach goes through a proper platform rather than my personal Yahoo account — this protects deliverability and keeps emails from going to spam
• Other implementation tasks as they arise — always with clear direction fro ----------

(5) What This Role Is Not
This is not a content creation or copywriting role. I write all outward-facing copy myself. I am not looking for someone to generate posts, write website text, or create marketing materials. I need someone who implements my vision faithfully and carefully — a skilled executor, not a creative decision-maker.
What I’m Looking For
• Solid Squarespace experience — editing pages, managing navigation, converting page types, and checking mobile view
• Facebook Business Manager experience — setting up and managing Business pages, understanding how to research groups and boost posts
• Basic email platform familiarity — Mailchimp or similar; able to set up a list, import contacts, and configure basic settings
• Strong attention to aesthetic detail — you will be working within an established visual and tonal brand, keeping true to that aesthetic
• Excellent written English — for clear communication with me and for reading and implementing my copy accurately
• A working style where you ask before acting — especially on anything that will be visible to the public
• Comprehension about what you’re asked to do, whether before, during, or after carrying out a task — this means checking in with me as needed if something is unclear, so I can clarify
• Reliability and follow-through — I need to be able to trust that what I’ve asked you for has been completed with care and attention

(6) Practical Details
• Approximately 5–8 hours per week to start, with potential to grow.
• Compensation: $7–10/hour USD, commensurate with experience
• Fully remote; I am based in Oakland, CA (Pacific Time)
• Flexible scheduling — we can discuss what works for you and your time zone
• Communication primarily by email; occasional brief check-in calls as needed

(7) How to Apply
Please send a personalized message (not a form letter) that tells me:
• What draws you to this particular role
• What you see as your most relevant skills
• Your experience with Squarespace — specifically, what kinds of changes you’ve made to other clients’ Squarespace sites
• Your experience with Facebook Business pages, and the scope you have addressed
• A brief example of a project where you worked carefully within someone else’s established aesthetic or brand (please include the URL if available)
• Is there anything else you’d like me to know?
• Please complete the brief skills assessment linked here, and submit it along with your cover letter: ---------- . Applications received without the completed assessment will not be reviewed."

I read every thoughtful application with care. A personal letter — one that shows you’ve read this posting and considered whether this work is genuinely a fit for you — will always stand out.

I look forward to hearing from you.