Operations & Project Coordinator (Interior Design)

Operations & Project Coordinator (Interior Design)

Full-Time | Remote

About Us

Image Interiors is a Los Angeles-based residential interior design firm specializing in luxury renovations, furnishings procurement, construction administration, and project management.

We are looking for a highly organized Operations & Project Coordinator to help manage the administrative and operational side of our projects. This is a long-term position for someone who enjoys organization, systems, spreadsheets, project coordination, and keeping multiple moving pieces on track.

This is not a traditional virtual assistant role. We are looking for someone who can become a key member of our team and help support active design and construction projects from start to finish.

Responsibilities

Project Coordination

* Maintain project information in Houzz Pro
* Create and update proposals
* Create and update invoices
* Create and manage purchase orders
* Track project budgets and update budget spreadsheets
* Assist with project scheduling and deadline tracking
* Prepare project status updates

Procurement & Vendor Management

* Request vendor quotes
* Follow up on quotes, orders, lead times, and deliveries
* Organize vendor sales orders and confirmations
* Reconcile purchase orders, vendor sales orders, and invoices
* Track materials, furniture, lighting, plumbing, and finish orders
* Maintain procurement tracking spreadsheets

Administrative Support

* Draft professional client and vendor emails
* Manage calendars and scheduling
* Organize files and folders within Google Drive
* Create and maintain spreadsheets and project trackers
* Document meeting notes and action items
* Coordinate tasks with tea ---------- mbers and outside vendors
* Coordinate with tea ---------- mbers

Software Requirements

Required:

* Gmail
* Google Sheets
* Google Docs
* Google Drive

Preferred:

* Houzz Pro
* QuickBooks
* Project Management Software
* Procurement or Purchasing Systems
* Canva

Prior Houzz Pro experience is a plus but not required. Training will be provided for the right candidate.

The Ideal Candidate

You are:

* Extremely organized
* Detail-oriented
* Dependable
* Proactive
* Comfortable managing multiple projects at once
* Strong in written English
* Able to work independently with minimal supervision
* Comfortable following established processes and systems

Reliability Is Critical

Our projects involve active construction schedules, vendor deadlines, furniture orders, and client deliverables.

We value:

* Reliability
* Accountability
* Communication
* Attention to detail
* Follow-through

Applicants must:

* Maintain a consistent work schedule
* Communicate proactively when issues arise
* Attend scheduled virtual meetings on time
* Meet deadlines consistently
* Have reliable internet service and a backup internet solution available

Schedule

* Full-Time
* Must overlap at least 4 hours per day with Pacific Time (California)
* Long-term position with growth opportunities

Application Instructions

To confirm that you have carefully read this job posting, please begin your application with the phrase:

"Details matter."

Please also include:

1. A brief introduction about yourself
2. Your experience with Google Business Suite and project coordination
3. Your availability in Pacific Time
4. Your backup internet solution
5. A short Loom video (2–3 minutes) introducing yourself
6. An example of a spreadsheet, tracking system, or organizational process you have created
7. Please describe your experience with any of the following: Houzz Pro, interior design, procurement, purchasing, construction administration, project coordination, or vendor management.

We value reliability, communication, accountability, and attention to detail.